Transcription or Data Entry Specialist
About The Position
Responsible for the completion of complex and varied work assignments with accuracy and speed on a personal computer. The incumbent proofreads completed work, makes appropriate corrections and is responsible for correct use of grammar, punctuation, spelling, spacing, syntax, language usage, sentence structure, legal formats and terminology. Incumbents receive general supervision and accomplish assigned workload independently. Explanation or directions are provided on new, unusual or special assignments. The primary focus is in the area of technical clerical services support in a legal office environment. There is a backlog in transcription, so medical terminology and transcription skills would be quite valuable to our team.
Requirements
- Knowledge of general office principles and practices.
- Knowledge of legal office practices and procedures; knowledge of the criminal justice system and court rules.
- Knowledge of software applications, including Word for Windows and WordPerfect.
- Knowledge of appropriate physical standards for computer usage, involving appropriate seating, arm and/or wrist usage.
- Ability to key letters, memos, reports, legal documents and related materials at full performance level, i.e. keying final drafts from rough copy, applying accepted rules of format, spacing and language usage, planning and organizing presentation, checking completed work and correcting all errors.
- Ability to process more difficult materials than are normally expected at full performance level, i.e. continual production keying where speed and immediate accuracy demands are greater than those required for most office word processing work.
- Ability to transcribe from a mechanical dictation device as a regular and major part of the workload on a continual production keying basis.
- Knowledge of word processing principles, legal formats and terminology.
- Ability to key documents at the rate of 55 wpm.
- Skill to use proper English grammar and spelling.
- Skill to use office technology, including, but not limited to, word processing programs, e-mail, copiers and fax machines.
- Skill to respond in a positive, mature and helpful manner to various individuals and to elicit information and interpret requests.
- Skill to maintain an overview of each task within the assigned job duty from beginning to end and to obtain all information needed for completion, so that all deadlines are met.
- Ability to made decisions within the scope of job responsibilities and established guidelines.
- Ability to perform assigned job duties with frequent interruptions.
- Ability to prioritize work load, work under pressure to meet deadlines and pay attention to detail.
- Skill to establish and maintain effective working relationships with co-workers, legal personnel and others.
- Ability to maintain office confidentiality.
- Skill in oral and written communication.
- Skill in using current office software programs including word processing, spreadsheet, database and email software programs.
- Skill in handling multiple competing priorities.
- Skill in working with a variety of individuals from diverse backgrounds
- Skill in analytical thinking, problem solving and conflict-resolution
- Skill in planning, organizing and project management
- Skill in customer service
Nice To Haves
- Medical terminology and transcription skills
Responsibilities
- Transcribe 911 tapes, interviews, audio tapes, machine dictation and other legal documents from rough draft to final copy.
- Prepare reports, correspondence, memos, legal briefs, pleadings, charging documents, amended information, supplemental summaries, jury instructions witness lists and subpoenas.
- Arrange material to be keyed into correct legal format.
- Proofread documents and correct grammar, spelling, punctuation, sentence structure, legal terminology and format without altering the meaning to ensure conformity to established procedures.
- Copy and organize documents.
- Accurately process mail or legal documents and legal files in a timely manner to meet court mandated deadlines.
- Coordinate rush filing documents with the filing technicians.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
