Transcript Data Entry Clerk (Part-Time/Hourly)

Henry County Schools • McDonough, GA

5d

About The Position

The Transcript Data Entry Clerk is responsible for accurately processing, evaluating, and entering incoming and historical high school transcripts into the student information system (SIS). This detail-oriented role ensures that transfer credits, grades, and course histories match graduation requirements and remain completely confidential under the Family Educational Rights and Privacy Act (FERPA).

Requirements

• High school diploma required
• Minimum 1 to 3 years of general office, data entry, or school secretarial experience, preferably involving student records.
• Proficiency with computers, office equipment, and student information systems (such as PowerSchool, Infinite Campus, or similar databases).
• Exceptional typing speed and numeric data-entry accuracy
• Strong organizational habits
• Ability to work independently while managing frequent interruptions.

Nice To Haves

• College coursework or an associate's degree is a plus.

Responsibilities

• Accurately input course titles, grades, semester credits, and test scores from incoming transfer transcripts or hard-copy archives into the digital database.
• Compare incoming coursework against district and state graduation standards under the guidance and collaboration of school counselors.
• Organize, update, and maintain both digital and physical student cumulative folders and records logs.
• Flag missing grades, unverified credits, or course conflicts and report them immediately to the registrar or guidance counselors.
• Process outgoing transcript requests for graduating seniors and alumni via digital platforms (e.g., Parchment) or mail.
• Maintain strict confidentiality regarding all student records and data in alignment with FERPA guidelines.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED