Transactions Administrative Assistant
About The Position
We’re looking for a dynamic Transactions Administrative Assistant to join our team who will provide essential administrative and coordination support to the Transactions legal team, including attorneys and paralegals. This role plays a key part in helping transactional matters move smoothly by organizing documentation, tracking updates, coordinating with internal and external partners, and ensuring information is accurate and accessible. In this role, you will help keep the Transactions team organized, learn new processes quickly, handle confidential information responsibly, and work closely with others in a busy team environment. If you are looking for an opportunity to build your skills, gain hands‑on experience, and grow your career while supporting a collaborative legal team, we’d love to hear from you.
Requirements
- Minimum 2 years of relevant work experience in an administrative position or paralegal support.
- Bachelor’s degree required
- Excellent computer skills and proficiency in Adobe, DocuSign and Microsoft office software: Word, Excel, PowerPoint and Outlook.
- Willingness and ability to learn new concepts, understand complex information, and follow detailed instructions.
- Sound judgment and discretion when handling confidential information, along with strong communication and interpersonal skills.
- Ability to organize, prioritize, and coordinate multiple assignments simultaneously.
- Ability to work effectively both independently and collaboratively in a team‑oriented environment.
- Willing and able to work beyond normal working hours as necessary.
Nice To Haves
- Legal or transaction administration experience highly desired.
Responsibilities
- Provide day‑to‑day administrative support to the Transactions legal team, including attorneys and paralegals.
- Coordinate with internal teams and external partners to help complete transactional documents, applications, and renewals.
- Collect, organize, file, and maintain transactional documents, applications, and renewal materials to ensure information is accurate, accessible, and well‑tracked.
- Track and document transactional updates, provide timely status reports to leadership, and communicate urgent issues as they arise.
- Serve as a helpful internal resource for questions related to transactional matters.
- Support the Transactions team with a variety of tasks such as mailing, shipping, meeting coordination, filing, and other administrative needs.
- Work closely with internal and external partners to support collaboration and identify opportunities to improve processes.
- Support additional tasks and special ad hoc projects as assigned.
Benefits
- medical/dental/vision coverage
- company-provided life insurance
- 401(k) with company match
- sick/vacation plans
- access to our fully equipped onsite gym (San Juan Capistrano office location)
- supporting our employee’s professional growth and development through our Learning Management System as well as training sessions and seminars
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
501-1,000 employees
