Transaction Manager

JLL • Stamford, CT

18h • $90,000 - $100,000 • Onsite

About The Position

JLL is seeking a highly organized and adaptable Transaction Manager to provide comprehensive administrative and operational support to a Senior Managing Director in its Stamford, Connecticut office. The role supports work across the NY suburban market office, healthcare, and other commercial verticals, and requires strong organizational skills and the ability to work effectively with varied communication and work styles.

The Transaction Manager manages administrative operations, client communication, internal partnerships, and transaction support. Responsibilities include maintaining reports and databases, coordinating schedules and client interactions, preparing briefing and presentation materials, collaborating with marketing and research teams, tracking transactions, coordinating due diligence and closings, and supporting market analysis and financial modeling as needed. The role also establishes organizational and task-management systems that create clarity and ensure reliable follow-through.

Requirements

• Bachelor's degree in Business Administration, Real Estate, or a related field.
• Minimum 3–5 years of executive support experience, preferably in commercial real estate or professional services.
• Demonstrated experience supporting senior executives in fast-paced, client-focused environments.
• Exceptional organizational skills and proven ability to manage multiple priorities simultaneously.
• Outstanding written and verbal communication skills, including professional client-facing capabilities.
• Advanced proficiency in Microsoft Office Suite, CRM systems, and database management.
• Strong analytical abilities and attention to detail in data management and reporting.
• Flexibility and patience when working with diverse communication and work styles.
• Proactive problem-solving skills and ability to anticipate needs and potential challenges.
• High emotional intelligence and ability to remain calm under pressure.
• Discretion and professionalism in handling confidential information.
• Adaptability to changing priorities and creative transaction requirements.
• Must be authorized to work in the United States without sponsorship; this position does not provide visa sponsorship.

Nice To Haves

• Previous experience in commercial real estate or related industries.
• Familiarity with NY suburban office and healthcare markets.
• Knowledge of real estate transaction processes and documentation.
• Experience with marketing coordination and client presentation development.

Responsibilities

• Maintain comprehensive activity reports and transaction databases with meticulous attention to detail.
• Manage and prioritize the Senior Managing Director's daily workflow, ensuring critical tasks and deadlines are met.
• Coordinate schedules, meetings, and client interactions across multiple time zones and stakeholders.
• Prepare detailed briefing materials, presentations, and client documentation.
• Serve as the primary liaison between clients and the Senior Managing Director, ensuring seamless communication.
• Manage client correspondence, follow-up activities, and relationship maintenance.
• Coordinate client meetings, site visits, and presentation logistics.
• Maintain detailed client interaction logs and communication histories.
• Collaborate with marketing teams to develop client materials, proposals, and market positioning documents.
• Work with market research teams to gather and synthesize data for client presentations and strategic decisions.
• Coordinate cross-functional project teams and ensure information flows efficiently between departments.
• Support integration efforts with other JLL service lines and regional teams.
• Assist with creative and non-traditional transaction structures, including documentation and coordination.
• Track deal progression and maintain comprehensive transaction timelines.
• Coordinate due diligence processes, document management, and closing logistics.
• Support market analysis and financial modeling as needed.
• Provide organizational systems that accommodate diverse work styles and communication preferences.
• Implement task-management systems that provide clarity and reduce complexity.
• Ensure consistency and follow-through in daily operations.
• Adapt communication styles to suit client and internal stakeholder preferences.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid Time Off and Company Holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level