Transaction Coordinator

Hammes•Milwaukee, WI

9d•Onsite

About The Position

The Transaction Coordinator will serve as an integral part of the team by coordinating all due diligence activities related to pending transactions and facilitating timely sourcing and closing of investments. This position will have direct participation in the investment process and will work closely with the Company’s leadership.

Requirements

Bachelor’s degree in Finance, Real Estate or equivalent combination of education and work experience.
A minimum of 3 years of work experience with a real estate firm or similar position within an accounting firm, law firm, or title company.
Demonstrates utmost attention to detail.
Highly organized and able to multi-task in a high-paced environment (time management skills).
Strong interpersonal skills including the ability to establish rapport via phone and email.
Strong oral and written communication skills and presentation abilities.
Advanced knowledge of Microsoft Office and proficient in Excel, Word, PowerPoint.

Responsibilities

Assist with key elements of acquisition, disposition, leasing and financing transactions, including due diligence, estoppel certificates, SNDAs, title and survey review, closing document preparation and closing logistics.
Assist Capital Markets team with the sourcing, documentation, and closing of construction and permanent financings.
Assist Capital Markets team in determining and documenting the strategy behind each debt execution. Work with third-party consultants to define hedging strategies associated with each debt execution.
Through direct outreach and the brokerage community, assist in establishing new lending relationships.
Create and maintain a lender database that profiles lenders within the marketplace including those with whom the firm has previously done business before as well as those that the firm has targeted as prospects.
Maintain souring logs for each debt execution and drive procurement processes from the creation of financing packages through the procurement and negotiation of term sheets.
Assist in managing and driving loan assumption processes in connection with the monetization of investments.
Work collaboratively with the Firm’s investment professionals to create compelling A&D, construction and permanent loan financing packages to be marketed to the lending community leading to successful loan procurement executions for all development opportunities.
Support the coordination of development projects through assisting in areas such as: Assist development personnel and investment associates in the preparation of feasibility study reports.
Reviews project cost control and approve monthly draws and invoicing.
Approval of all change orders for each development or adaptive reuse project.
Review monthly development asset management reports.
Assists Development personnel in documenting architectural, engineering, and general contractor agreements.
Works with investment origination and capital markets teams to conceptualize capitalization strategies, structure and model investment transactions and finance development opportunities.
Assists Firm’s capital markets professionals in documenting and closing A&D, construction and permanent loans pertaining to development-oriented investments.
Work with the Firm’s operations team to ensure that all elements of the capital stack are readily available to seamlessly close development transactions.
Oversees a variety of lender due-diligence and documentation functions.
Reviews development oriented monthly asset management reports prepared by affiliated or third-party project managers.
Negotiate purchase and sales agreements with internal and external counsel.
Engage third party service providers for PCR, Phase I, lease abstracting, survey, title, and zoning. Follows up on issues uncovered.
Review sales contracts, insurance certificates, property condition reports, environmental reports, estoppels, and related documents.
Prepare real estate closing packages and reviews closing statements.
Work with selling parties to ensure receipt of all necessary due diligence materials related to the property and tenants.
Monitor transaction flow process and respective timelines to ensure deadlines are met and that each project is advancing according to the appropriate schedule.
Prepare weekly progress reports and communicates status during regularly scheduled team meetings.
Create and maintain project files to ensure all required documentation is included in the file or database. Secure all internal approvals to move to closing.
Work with legal counsel to organize ownership entities including obtaining certificate of formation/articles or organization, certificate of good standing, operating agreement, qualification as foreign, LLC in the State’s property location, authorizing resolutions, tax id number.
Build relationships with legal counsel and other external partners.
Other ad hoc assignments and special projects as assigned by the Firm’s management across all functional areas in the platform.