Training Operations Coordinator

Evexias Health Solutions • Southlake, TX

4d

About The Position

The Training Operations Coordinator is a key member of the EVEXIAS team, responsible for supporting the planning, coordination, and execution of training events, conferences, and operational initiatives. This role involves logistical support, event preparation, and travel coordination to ensure a seamless experience for both internal staff and external attendees. The ideal candidate thrives in a fast-paced environment, has exceptional attention to detail, and is flexible to travel and work weekends as needed.

Requirements

• High school diploma or equivalent required; Bachelor's degree preferred
• 2–3 years of experience in event planning, training coordination, or administrative roles
• Strong organizational and detail-oriented skills to manage multiple projects and deadlines
• Exceptional problem-solving skills and ability to work under pressure
• Excellent communication skills with a customer-service mindset
• Ability to work both independently and collaboratively across departments
• Proficiency in Microsoft Office including Word, PowerPoint, and Excel
• Flexibility to travel frequently and work weekends as needed for events
• Ability to meet physical requirements, including frequent standing, walking, sitting, prolonged standing, and occasional lifting of up to 50 pounds
• Must comply with all legal and regulatory requirements, including passing background checks and drug screenings
• Commitment to continuing education to stay updated on best practices and innovations

Nice To Haves

• Experience working in healthcare, pharmacy, or regulated industries is a plus

Responsibilities

• Oversee logistics for training events, conferences, and company-sponsored events, ensuring smooth execution
• Coordinate with trainers, speakers, vendors, and internal staff to manage event details
• Develop and maintain event timelines, ensuring milestones and deadlines are met
• Assist with site selection, venue setup, and equipment logistics
• Prepare and organize training materials, handouts, and presentation aids
• Coordinate shipments of event-related supplies to training locations
• Serve as an onsite point of contact for event logistics, including participant check-in, troubleshooting, and managing last-minute changes
• Provide technical support for training equipment, such as projectors, microphones, and presentation tools
• Assist with post-event breakdown, evaluations, and reporting
• Maintain accurate records of training attendance, evaluations, and feedback
• Create and update event documentation, including schedules and participant lists
• Coordinate travel arrangements, accommodations, and per diem allocations for trainers and staff
• Support general operational functions as needed, including purchasing, inventory management, and vendor coordination
• Work closely with the Director of Operations and other departments to align event initiatives with company goals
• Partner with marketing to promote training opportunities and ensure timely communication with attendees
• Serve as a liaison between departments to facilitate smooth execution of operational tasks
• Identify and implement improvements to training processes and event logistics
• Gather and analyze feedback to refine future events and operational strategies
• Stay updated on industry trends and best practices in event coordination and operational support
• Adhere to all OSHA safety standards to ensure a safe working environment
• Safeguard patient confidentiality in compliance with HIPAA guidelines, and report any potential violations immediately

Benefits

• Healthcare Coverage: Comprehensive health, dental, and vision insurance plans with company-subsidized premiums.
• Peace of Mind: 100% company-paid Short-Term Disability (STD), Long-Term Disability (LTD), and Life Insurance.
• Retirement Savings: A 401(k) plan featuring a 4% company match to help you build for the future.
• Work-Life Balance: Generous Paid Time Off (PTO) so you can relax, recharge, and take care of what matters most.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1-10 employees