Training Coordinator

Partnership HealthPlan of California • Fairfield, CA

6d • $33 - $39

About The Position

This position is responsible for coordinating all trainings facilitated through Training &Development. Responsible for assisting in maintaining accurate employee data in systemsmanaged by the Training & Development team. Provides the necessary assistance to the Training& Development team with a high level of integrity, strong organizational skills, andprofessionalism.

Requirements

• Minimum high school diploma or equivalent. Associate’s degreepreferred.
• Minimum three (3) years of experience in general officeresponsibilities and procedures providing clerical and administrativesupport, including one (1) year of experience in the Training andDevelopment field, researching and/or coordinating trainings; or anycombination of training, education, and experience which wouldprovide the required knowledge and abilities.
• Working knowledge of and expertise in the operation of general officeequipment including personal computer, telephone, photocopymachine, fax machine, etc. is required.
• Knowledge of and expertise incomputer software programs such as Word, Excel, PowerPoint, andOutlook.
• Working knowledge of general office and clerical procedures.
• Ability to type 60-70 wpm.
• Valid California driver’s license and proofof current automobile insurance compliant with Partnership policy arerequired to operate a vehicle and travel for company business.
• Strong written and oral communication skills.
• Ability to establish andmaintain effective and cooperative working relationships with Partnershipstaff and others contacted in the course of the work.
• Ability toaccurately complete tasks within established timeframes.
• Strongorganizational skills with the ability to effectively prioritize multipletasks and deadlines.
• Ability to maintain confidentiality.
• Ability to assume responsibility and exercise good judgment in making decisionswithin the scope of the authority of the position.
• Ability to sit in front of a computer monitor for extended periods oftime.
• Ability to lift, carry, or move objects of varying size, weighingup to 25 lbs; and to stand for extended periods of time at photocopy orfax machines.

Nice To Haves

• Associate’s degree preferred.

Responsibilities

• Coordinates all trainings facilitated through Training & Development, with duties including but not limited to:
• Researches, coordinates, and/or schedules training courses, equipment, materials, and supplies for staff development.
• Assigns eLearning and/or self-study training courses through the LMS, as directed.
• Schedules and coordinates in-person and/or off-site trainings and conferences, through 3rd party vendors.
• Tracks and maintains all training records, such as training certificates, reimbursements, and requests, and provides to the HRIS Administrator to input into the LMS.
• Assists with coordinating and maintaining records for employee onboarding trainings.
• Assists with the administration of the Training & Development functions, with duties including but not limited to:
• Maintains the T&D Help Desk email box, responding to routine questions and/or forwards questions to appropriate entities.
• Creates and modifies documents such as reports, memos, and letters using software such as Microsoft Office or other programs.
• Creates spreadsheets for various reports as needed/directed.
• Keeps employee training information accurate and current.
• Maintains a neat, orderly, and efficient Training & Development filing system at all times.
• Maintains T&D training calendar to coordinate work flow and meetings.
• Prepares responses to correspondence containing routine training inquiries.
• Prepares copy and bind training materials and creates nametags and sign-in sheets.
• Performs general clerical duties including, but not limited to, data entry, record keeping, copying, faxing, mailing, filing, and retrieving training documents.
• Will serve as back up to HR Administrative Assistant.
• Will perform duties as identified in the respective desktop procedures, with system access as approved by the direct report.
• Assists with the Health & Wellness program, such as registering new users, answering routine correspondence, etc.
• Will serve as back up to the HRIS Administrator for routine system changes.
• Assists with the coordination of various company events.
• Supports Human Resources staff in assigned projects, as requested.
• Performs other related duties as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED