Training and Development Administrative Assistant

Kiewit • Centennial, CO

1d • $20 - $30 • Onsite

About The Position

Are you an organized, detail-oriented professional with a passion for supporting employee development and business operations? Kiewit is seeking a Training and Development Administrative Assistant to join our team. In this role, you'll support the administrative and logistical activities that help training programs, onboarding events, and employee development initiatives run smoothly. Working closely with training professionals, employees, project teams, vendors, and business leaders, you'll assist with travel coordination, meeting logistics, technology, catering, supplies, communications, and event support in a fast-paced, collaborative environment.

Requirements

• 0-5 years of administrative, event coordination, travel coordination, human resources, training support, or business support experience
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong attention to detail with a focus on accuracy, organization, and follow-through
• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, Outlook, and SharePoint
• Comfortable communicating with employees, managers, vendors, hotels, airlines, and internal departments
• Ability to work professionally with individuals at all levels of the organization
• Demonstrated ability to handle sensitive and confidential information with discretion
• Positive, team-oriented mindset and willingness to take ownership of tasks and support the broader team where needed.

Nice To Haves

• Associate's or bachelor's degree in Business, Human Resources, Hospitality, Education, or a related field preferred, but not required with relevant experience
• Experience coordinating travel, meetings, events, catering, hotel accommodations, or equipment is a plus
• Experience with Concur, purchasing card transactions, expense reports, or other administrative systems is a plus

Responsibilities

• Book and coordinate training rooms, meeting spaces, equipment, supplies, and other event needs
• Arrange flights, hotel accommodations, ground transportation, and other travel logistics for training participants and facilitators
• Coordinate catering, meals, refreshments, team events, and other participant needs
• Collect, organize, distribute, and return laptops, phones, computers, and other IT equipment
• Coordinate with IT to ensure participants have the technology, equipment, and access needed for training
• Order, organize, and distribute training materials, promotional items, participant gifts, and event swag
• Prepare and send training invitations, schedules, travel information, reminders, and follow-up communications
• Maintain accurate participant lists, attendance records, travel details, room assignments, and training documentation
• Support new hire onboarding programs and other employee training events
• Track receipts, invoices, purchase orders, purchasing card transactions, and other related documentation
• Prepare spreadsheets, reports, schedules, and other materials using Excel, Word, PowerPoint, Outlook, and SharePoint
• Maintain organized electronic files related to training programs and participants
• Assist with surveys, evaluations, completion tracking, and other post-training activities
• Provide professional and timely support to employees, managers, facilitators, vendors, and other stakeholders
• Assist with special projects and other administrative activities as needed
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

Benefits

• top-tier medical, dental and vision plans covering eligible employees and dependents
• voluntary wellness and employee assistance programs
• life insurance
• disability
• retirement plans with matching
• generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree