Training Administrator

Advanced Air • Hawthorne, CA

1d • Onsite

About The Position

The Training Administrator will be based in Hawthorne, CA. The incumbent of this role is responsible for coordinating all crewmember training activities and maintaining accurate, audit-ready training records in compliance with FAA Part 135 regulations and the company’s Operations Specifications (OpSpecs). This role serves as the administrative backbone of the Training Department and plays a direct part in supporting safe, compliant flight operations. You are highly organized, detail-oriented, and thrive in a compliance-driven environment. You take pride in keeping impeccable records, communicating proactively across teams, and ensuring nothing falls through the cracks when it comes to crewmember training currency and documentation.

Requirements

• Must have authorization to work in the U.S.
• Must have valid CA Driver’s license and clean driving record
• Proficiency with Microsoft Office products including Outlook, Word, and Excel; experience with aviation records or crew management software (e.g., jetinsight) a plus
• Excellent communication, organizational, and problem-solving skills with exceptional attention to detail
• Ability to manage multiple priorities simultaneously and work efficiently under time constraints in a fast-paced environment
• Familiarity with FAA Part 135 regulations and aviation training requirements is strongly preferred
• Minimum 1–2 years of experience in an administrative, records management, or coordination role; aviation industry experience strongly preferred
• High School diploma or GED equivalent required
• Must be able to pass a background check and drug screening

Nice To Haves

• associate’s or bachelor’s degree in Aviation, Business Administration, or related field preferred
• FAA pilot certification (airplane category) preferred
• active FAA commercial pilot certification (airplane category) or higher strongly preferred
• Active FAA Flight Instructor Certificate

Responsibilities

• Assist with scheduling and coordinating initial, recurrent, and upgrade training for pilots, flight attendants, and other crewmembers in accordance with FAA Part 135 requirements and company OpSpecs.
• Assist in coordination with training vendors, simulators, and FAA-approved training centers to confirm availability, reservations, and course completion documentation.
• Help with tracking upcoming training due dates and proactively notify crewmembers and department leadership of approaching deadlines.
• Assist with maintaining the training calendar and communicate scheduling changes in a timely and accurate manner.
• Support onboarding of new crewmembers by ensuring all required pre-employment and initial training is scheduled and completed prior to line flying.
• Create, maintain, and audit crewmember training records in the company’s records management system, ensuring accuracy and completeness at all times.
• Process and file training completion certificates, check ride results, medical certificates, and other required documentation per FAA Part 135 recordkeeping requirements.
• Ensure all training records are accessible and audit-ready for internal audits, Principal Operations inspections, and Air Transportation System evaluations.
• Coordinate with the Director of Training and Chief Pilot to identify and resolve any discrepancies or gaps in training records.
• Collaborate with Crew Scheduling, Logistics, HR, and Compliance teams to ensure training currency is accurately reflected in crew management systems.
• Prepare training compliance reports and summaries for leadership and assist with preparation for FAA surveillance activities and internal safety audits.
• Assist with and support pilot candidate interviews (simulator evaluations) as needed.
• Assist with the development and distribution of training materials, bulletins, and notices as directed by the Director of Training.

Benefits

• Competitive salary
• 401k plan with dollar-for-dollar employer match up to 4%
• 100% Company Paid Health Insurance including Medical, Dental, Vision and $15,000 in life insurance (Full-Time Employees)
• Easy to use Flight/Travel Benefits; current contracts include Delta, Alaska, and Southwest

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED