Traffic Coordinator

Hach•Romeoville, IL

3d•Onsite

About The Position

Reporting to the Distribution Area Manager, the Traffic Coordinator is responsible for the accurate preparation of all documents required to transport freight, and all pre-shipment and post-shipment shipment Distribution activities for both international and domestic shipments. This position is part of the Logistics & Transportation department located in Romeoville, IL and will be on-site.

Requirements

High School Diploma/GED required
1 year or more experience in working with Carriers, Import and Export Compliance, DOT regulations or similar distribution experience.
Proficient with Microsoft Office Products: MS Word, Excel, Access.
Basic math.
Must have excellent written and verbal communication skills.
Ability to read, write, and speak English is required.

Nice To Haves

Associate degree in an administrative or business discipline preferred.
Previous experience in a shipping or receiving role preferred.
Notary certificate or willing and able to be certified.
ERP experience preferred (i.e. Oracle, Pando)
Bilingual language skills are a plus.
Possesses a working knowledge of manufacturing shipping processes and procedures helpful.
Possesses a working knowledge of general office procedures and processes.

Responsibilities

Accurately prepares all documentation required to transport shipments. Transportation Documents (domestic and international).
Accurately prepares all documentation required to transport shipments. Transportation Documents (domestic and international).
Export and Hazardous Material Compliance documents.
Order-specific documentation.
Performs pre-shipment activities.
Auditing Deliveries for Haz Class, Address, Forwarder, Ship Method, Freight Cost, etc.
Confirming shipment “priority” is correct w/ order management and customer service prior to creating shipment
Provides carrier routing and hazardous material information.
Interacts with customer service, carriers and freight forwarders.
Performs post-shipment activities.
Send out email communication
Providing missing documentation
Filing shipping documents adequately
Completes work assignments daily to ensure all customer orders ship on time
Meet/Exceed On-Time Delivery (OTD) Metric
Deep dive to root cause of missed shipments assisting data analyst and leadership
Support continuous improvement initiatives including but not limited to the following: Kaizen Events PSP Assigned Trainings Daily/Weekly/Monthly Departmental Meetings
Communicate carrier pickups daily to appropriate carrier following standard operating procedures
Provide carriers w/ manifest communication via email
Follow-up to confirm receipt of scheduled pickup communication
Coordinates return deliveries w /direct communication to carriers/forwarders, customer service and order management
Monitor departmental supplies and communicate with leadership immediately when replenishment is needed.
Maintains MS Office PC programs used by domestic and international for all modes of transportation.
Creates text and makes changes as required by Distribution Compliance.
Interacts directly with Export and Distribution Compliance to maintain transportation database
Comply with company safety & housekeeping policies.
Complete daily and weekly 5S duties.
Work collaboratively with Shipping Leadership and Outbound Dock Teams to ensure all orders are documented and packed accurately and on time.
Audit and inspect orders before staging and shipping. Audits include checking for proper labeling and verifying that the documents match the cartons packed.
Cross training and assist in training new employees.
Other duties as assigned by manager
Works in other departments as assigned