Trademark Administration Clerk

Osler, Hoskin & Harcourt LLP • Ottawa, ON

7d • CA$50,000 - CA$60,000 • Hybrid

About The Position

Osler, Hoskin & Harcourt LLP is seeking a Trademark Administration Clerk to provide clerical support to legal assistants and legal professionals in the Intellectual Property department, in their Ottawa office’s Trademark practice. This full-time position is open to candidates with an avid interest in Trademark administration, including the administrative steps and processes required to bring a trademark to registration. Experience working in Intellectual Property, specifically trademarks is an asset. This posting is for an existing vacancy.

Requirements

• College diploma
• Minimum of 3 years’ experience working in the Intellectual Property industry
• Strong knowledge of Microsoft Office and computer applications (iManage)
• Ability to learn new systems and adjust to changes in workflow
• Knowledge of legal procedures, statutes, and regulations relating to Trademark practices (including Madrid Protocol, Opposition and Section (45) proceedings)
• Ability to work quickly, accurately, independently, and takes initiative
• Ability to remain professional when dealing with daily deadlines and situations requiring tact and flexibility
• Organizational skills required to handle a large volume of materials and expedite flow of work
• Strong verbal communication and interpersonal skills to deal with a variety of internal and external stakeholders
• Strong written communication skills

Nice To Haves

• Experience working in Intellectual Property, specifically trademarks

Responsibilities

• Opening of new Trademark and Opposition matters in our database (Inprotech)
• Entering filing information, deadlines, reminders and all critical and non-critical dates for tracking
• Daily management of the task deadlines in the database, including reconciling the deadlines as needed
• Generating deadline or portfolio reports from data in our file management system as requested
• Tracking and reconciling fee payments with the central Finance Department
• Reviewing and triaging incoming correspondence received from the Canadian Intellectual Property Office for accuracy, which includes acknowledgements of filings, approval notices for advertisement, advertisements, registration certifications, applications to extend, etc.
• Reviewing and processing Foreign trademark correspondence as received from Foreign Associates
• Responsible for maintaining the information contained in our database, including updating of client information, contacts, reference numbers, ownership
• Reviews weekly Trademarks Office Journal for trademark advertisements relevant to the Trademark department’s clients
• Ensures electronic files are closed on a regular basis
• Implements renewal procedures for trademarks which involves ensuring mailing addresses are correct and maintaining renewal records in the departmental database
• Provides workflow and deadline tracking support to legal professionals and legal assistants
• Handles confidential materials and documents
• Performs other duties as required

Benefits

• Compensation offered will be based on a variety of factors including job-related knowledge, education, skills and experience.
• Accommodations are available upon request for candidates in all phases of the selection process.
• Background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree