Trade Compliance Specialist

NODA AI•Austin, TX

3d•Hybrid

About The Position

NODA AI is seeking a Trade Compliance Specialist to manage the day-to-day operational aspects of the company's trade compliance activities. This role is crucial for ensuring the company can operate quickly, responsibly, and compliantly within the defense technology sector. The specialist will oversee import and export compliance, restricted party screening, licensing, jurisdiction and classification, government submissions, training, foreign person controls, audits, and recordkeeping. The position involves collaborating with external counsel and internal departments such as Engineering, Business Development, Contracts, Security, People Operations, and Finance to integrate trade compliance into the company's operations. The ideal candidate is comfortable working at the intersection of technology, national security, and regulation, can balance speed with rigor, understands complex technical products, and can structure processes in a rapidly evolving environment. They should be capable of independent execution and know when to escalate issues. The primary goal is to keep licenses moving, records audit-ready, employees trained, controlled information protected, and compliance requirements from hindering business execution.

Requirements

5+ years of hands-on experience supporting or executing US import and export or trade compliance activities, including practical experience with ITAR and EAR requirements
In-depth working knowledge of ITAR, EAR, Commerce Control List (CCL), Export Control Classification Numbers (ECCNs), and deemed export concepts
Hands-on experience preparing, administering, or tracking DDTC and/or BIS export licenses, agreements, authorizations, or classification requests, including DSP-5s, TAAs, MLAs, or similar authorizations
Familiarity with US Government trade compliance systems including DECCS and SNAP-R
Demonstrated ability to prepare and coordinate regulatory correspondence, notifications, requests, and approvals with DDTC and other applicable US Government agencies
Proficiency in restricted and denied party screening, including maintaining complete and accurate compliance documentation
Familiarity with administering Technology Control Plans, Technology Transfer Plans, and similar export-control access and authorization requirements
Strong working knowledge of trade compliance recordkeeping in an audit-ready environment
Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field
U.S. Citizenship with the ability to obtain and maintain a DoD security clearance

Nice To Haves

Active DoD security clearance, Secret or higher
Graduate degree in Business, Law, or Finance
Experience in defense technology, aerospace, autonomous systems, robotics, or another highly regulated technical environment
Experience supporting a registered ITAR manufacturer and exporter or US Government contractor
Experience with BIS commodity classifications, license applications, and EAR license exceptions
Familiarity with US sanctions and embargo requirements administered by OFAC
Experience maintaining or supporting an Export Management and Compliance Program (EMCP) or similar internal compliance program
Experience conducting internal trade compliance audits, self-assessments, investigations, voluntary disclosures, and corrective-action tracking
Experience coordinating foreign person access controls and deemed export reviews
Certification such as Certified Export Compliance Professional (CECP), Licensed Customs Broker (LCB), CUSECO, or a comparable trade compliance credential

Responsibilities

Perform and document restricted and denied party screening for customers, partners, vendors, visitors, and foreign persons, promptly escalating potential matches, and administer foreign person and visitor compliance requirements including screening, access reviews, DDTC notifications, certifications, and documentation
Prepare, submit, administer, and track export licenses, agreements, authorizations, and classification requests through US Government systems including DDTC's DECCS and SNAP-R, covering DSP-5 licenses, TAAs, MLAs, commodity jurisdiction and classification requests, and other applicable export authorizations
Prepare, submit, and track correspondence with the US Department of State and DDTC, including approvals and authorizations related to personnel, foreign person access, technical data, software, defense articles, and other ITAR-controlled activities
Perform and document jurisdiction and classification analyses for software, source code, technical data, hardware, and integrated systems under the USML and CCL/ECCN frameworks, partnering with Engineering and Product to understand functionality, technical characteristics, end use, and changes that may affect existing determinations
Administer applicable ITAR exemptions, EAR license exceptions, Technology Control Plans, and Technology Transfer Plans, maintaining accurate records of licenses, agreements, classifications, provisos, exceptions, exemptions, expiration dates, reporting requirements, and continuing obligations
Partner with the ISSM, FSO, IT, Security, and Engineering to appropriately control and document access to export-controlled information across company systems, development environments, repositories, facilities, and restricted environments
Support import compliance activities including tariff classification, country-of-origin and customs documentation, and coordination with customs brokers and freight forwarders
Deliver new-hire, role-specific, and recurring export-control training, maintain completion records, conduct internal audits and self-assessments, document findings, track corrective actions through closure, and support government inquiries, audits, and compliance reviews
Maintain complete, organised, and audit-ready records for all trade compliance activities, and maintain and continuously improve NODA AI's Export Management and Compliance Program (EMCP) including policies, procedures, forms, checklists, workflows, and recordkeeping practices
Partner with Contracts, Business Development, Programs, People Operations, and Finance to identify export restrictions, licensing requirements, end-user and end-use considerations, sanctions screening, foreign person reviews, and trade compliance obligations associated with agreements, proposals, customers, and international opportunities
Coordinate trade compliance reviews for software and technical data releases, technology transfers, international shipments, demonstrations, deployments, and foreign customer engagements before release, access, transfer, or movement, and stay current on regulatory developments to proactively strengthen NODA AI's trade compliance processes as the business scales

Benefits

Comprehensive medical, dental, and visions plans
401(k) Retirement Savings Plan + Company match
Equity grants for new hires
Unlimited PTO
11 Paid holidays
Extremely generous company holiday calendar, including a holiday hiatus in November, & December.
Generous Parental Leave
Military Leave for annual training or service requirements
FSA
DCFSA
HSA
Professional Development Opportunities
Access to One Medical
Mental Health Resources: We provide free mental health resources 24/7 including therapy and more. Additional work-life services, such as free legal and financial support, are available to you as well.