Total Rewards Coordinator

Integral Ad Science•New York, NY

3d•Hybrid

About The Position

Integral Ad Science (IAS) is a global technology and data company that builds verification, optimization, and analytics solutions for the advertising industry and we’re looking for a Total Rewards Coordinator to join our Human Resources team. If you are excited by technology that has the power to handle hundreds of thousands of transactions per second; collect tens of billions of events each day; and evaluate thousands of data-points in real-time all while responding in just a few milliseconds, then IAS is the place for you! As a Total Rewards Coordinator you will be the “go-to” resource to assist employees from hire to retire. The ideal candidate is naturally curious, dedicated, detailed-oriented with a strong desire to work with awesome people in a highly collaborative environment. You should be able to not take yourself too seriously as well.

Requirements

1-2 years of HR or related work experience in a high growth organization (could include internships)
Bachelor's degree, preferably in Business / Human Resources
Strong attention to details and organizational skills
Ability to exercise good judgment and discretion, maintaining confidentiality when required
A friendly attitude and willingness to tackle the people operations role with a more edgy approach
A curiosity and passion to learn a lot!
Always pushing things forward and simplifying our processes and procedures.

Nice To Haves

Previous HR Experience
aPHR Certification

Responsibilities

HR Ops Keep processes, policies, and documentation up to date and inform areas we can improve the employee experience.
Assist with ad-hoc reporting/ dashboards automation within Workday
Maintain and regularly update content in our internal intranet system.
Maintain employee folders/ data Backup for employee lifecycle events within the HRIS and other related systems: onboarding, off-boarding, employee changes, handoff with payroll, answering zendesk tickets.
Backup Manage separation process by sending exit interview surveys, coordinating in person exit interviews and saving necessary exit documentation.
Assist with administering various employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, 401(k), and wellness benefits.
Support review and administration of global benefits programs along with the benefits manager.
Serve as a day to day contact for employees, vendors and third-party administrators regarding benefit related questions.
Compiles data and prepares detailed reports for compliance, including discrimination testing, census requests, ACA reports, etc.
Manage incoming and outgoing transfer files for accuracy.
Resolve errors, identify and coordinate changes to files as needed.
Liaise with third party vendors as needed.
Confirm that all automated processes are properly maintained in our internal systems and ensure automated workflows are configured and working properly.
Provide high level HRIS support including automating and maintaining system functions and data, e.g. open enrollment, beneficiaries, data vendor feeds, reporting, etc.
Complete ad hoc reporting as needed.
Partner with HR Business Partner, Talent Acquisition and Business Leaders on compensation issues related to recruiting and candidate offers, as well as employee promotions, recognition, and retention actions
Perform internal comparisons to ensure internal equity and to determine grade assignment.
Assist with review and approve salary actions for adherence to the organization's salary planning and salary administration guidelines.
Using Workday, manage the corporate compensation processes and programs which encompass annual merit and incentives
Deliver compelling and relevant training and communications materials which educate and inform employees on total rewards
Assist with Compensation review cycles (two per year)
Help to create and deliver training materials so employees and managers understand how to leverage Sales Commissions
Assist with data imports from Sales reports to accommodate sales changes quickly and accurately, while at the same time capturing variances and outliers
Support with periodic reports to share with team and field users, ensuring that reports reflect the accurate period and details that show the current payment and how It was ascertained
Help with the implementation of system solutions and processes to support global Sales and Services in cooperation with Business Operations and business leadership.
Coordinate rollout of Annual Incentive Plans in Q1, including collateral materials, scheduling of meetings, Hub updates, etc.
Run reports out of Workday to ensure changes to employee status (i.e., new hires, terminations, transfers, promotions, and leaves) are accurately reflected on the Eligibility table.
Ensure that the new hires executed the assigned comp plan
Manage and Track SPIFF programs
Assist with communicating SPIFF updates/status and communicating the payment information to the recipients
Assist in reviewing Comp Plan Templates, including formatting and proofreading.
Provide assistance with auditing commission statements to identify outliers and verify True Up, Adjustments, Proration, etc.
Assist in auditing the commission database and tracking movements (Transfers/Promos).