Title Examiner 2

Arizona Department of Administration • Phoenix, AZ

1d • $45,000 - $50,000 • Hybrid

About The Position

Under the direction and guidance of the Title and Contracts (T&C) Manager, the Title Examiner 2 will process new & renewal short-term and right of way applications, including complete assignment applications. Oversee and manage the cancellation process for all contracts. Provide efficient, accurate and timely examination of agreements, contracts, orders, and other legal documents to internal staff and outside representatives. Responsible for meeting deadlines; and providing accurate information. Exercise considerable independence and discretionary judgment in daily tasks and assigned workload. Ability to communicate effectively, orally and in writing. Ability to research and provide land and title reports. Ability to deal courteously and effectively with all levels of ASLD staff, including the Commissioner's Office, members of the public, federal, state, and local government officials, and the Attorney General's Office.

Requirements

• Appropriate statutes, departmental rules, policies, and procedures as it pertains to leasing State Trust land.
• Researching land title and leasing records.
• Encumbrances, chain of title, leasing, and land records.
• Title procedures, assignments, legal terminology, land research practices, and preparation of related documents.
• Examining / proofreading documents for accuracy.
• Advanced interpersonal, written, & verbal communications & display critical thinking.
• Prioritize and organize multiple tasks.
• Work collaboratively in teams and across organizations & adjust plans accordingly to meet deadlines.
• Understanding of land legal descriptions.
• Prioritize and organize documents.
• Proficiency in computer usage and programs (Microsoft Office, Excel, Google Suite, Salesforce).
• Communicate correct information to public and staff, as well as coordinating between various sections with appropriate tact and resourcefulness.
• Understand and interpret legal descriptions to draw conclusions as to ownership and/or description of property.
• Plan and organize personal workload to effectively meet assigned deadlines.
• Prepare in-depth, accurate, and organized title and land research reports.
• Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment.
• Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete required driver training.

Nice To Haves

• A minimum of 3-5 years of experience in: Technical examining and/or title work similar to that done within a title company (i.e., Assessor's Office, State, Federal or City land/title Dept).
• Reading land legal descriptions and contract-based research experience.
• Any combination of training and experience that meet the Knowledge, Skills, and Abilities (KSAs); which may include, but are not limited to: a relevant degree from an accredited college or university, coursework and work experience relevant to assignment.

Responsibilities

• Process Special Land Use Permits for all uses.
• Oversee and manage the cancellation process for all contracts.
• Process Applications to Place Improvement/Land Treatment applications.
• Process new & renewal short-term and right of way applications, complete assignments.
• Other duties as assigned as related to the position.

Benefits

• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
• Other Leaves - Bereavement, civic duty, and military
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable health insurance plan, including medical, dental, life, and disability insurance
• Tuition Reimbursement and Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed