Title/Closing Assistant

Current with LOGS Legal Group LLP•Jupiter, FL

5d•Onsite

About The Position

We are seeking a detail-oriented and energetic Title and Closing Assistant to join our dynamic team in JUPITER OFFICE. In this vital role, you will support the title and closing process by opening new orders, ordering title searches and payoffs, processing files, communicating with clients, and assisting the team to facilitate seamless real estate closings. Your proactive approach and customer service skills will help ensure client satisfaction and operational efficiency.

Requirements

Minimum of 2 years of experience as a Closing Processor or similar role in the real estate or title insurance industry.
Knowledge of real estate terminology , title processing, closing procedures, and industry requirements.
Understanding of the entire closing process
Experience working in a title agency is required .
Excellent customer service abilities with clear communication skills
Ability to multitask efficiently in a fast-paced setting while maintaining accuracy
Must be a Notary
All applicants applying for U.S. job openings must be authorized to work in the United States.
All newly hired employees are required to complete the I-9 form and provide documentation of identity and work eligibility.

Nice To Haves

Familiarity with Ramquest and Softpro is a plus
Ability to work in a paperless environment
Bilingual is a benefit

Responsibilities

Assist the Closer in all aspects of the real estate closing process, ensuring accuracy and compliance with industry standards.
Daily monitoring of incoming orders to include entry & distribution to appropriate parties.
Prepare and review closing documents. Including ordering title and municipal lien searches, surveys, and HOA Estoppel letters.
Coordinate with clients, lenders, real estate agents, and other parties to gather necessary information and clarify closing requirements.
Clearly and professionally communication with all parties involved to resolve any issues or questions that may arise during the closing process.
Track and monitor closing timelines, ensuring all deadlines are met.
Opening new orders
Ordering title searches, municipal lien searches and payoff statements
Communicating with clients
Coordinate with real estate agents, their clients, and lenders, to gather necessary information for closing procedures
Manage title processing workflows to ensure timely completion of all required steps
Provide excellent customer service by addressing client inquiries and guiding them through the closing process
Maintain accurate records of all transactions, reports, and correspondence related to each closing
Working with team on post-closing matters