Timekeeping Lead (Human Resources Specialist)

State of Illinois•Springfield, IL

1d•Onsite

About The Position

The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates for a rewarding career in a dynamic, creative thinking, problem solving environment. This position serves as the Timekeeping Lead for the Department, performing a full range of highly responsible, complex, specialized, and confidential duties related to master timekeeping functions. The role involves providing advice and interpretation to People Operations (PO) senior management and staff regarding timekeeping rules, regulations, and policies, as well as serving as a lead worker to agency timekeeping staff and providing timekeeping training. DoIT is the state's IT agency, delivering enterprise-wide technology, innovation, and telecommunication services, policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DoIT provides IT services and innovative solutions to improve services for Illinois residents, offering employees opportunities for career advancement, skill development, and personal and professional growth. DoIT is committed to fostering a diverse and inclusive workplace culture that values employees with different backgrounds, life experiences, and talents.

Requirements

Knowledge, skill and mental development equivalent to completion of four (4) years of college.
Two (2) years of professional human resources experience.
Two (2) years of professional experience administering State of Illinois timekeeping processes, including ensuring compliance with State Personnel Rules and collective bargaining agreements (e.g., AFSME and Teamsters/Pro-Tech 916).
Two (2) years of professional experience interpreting timekeeping rules, regulations, processes, and policies to provide advice and guidance to senior management and staff on complex or unique timekeeping issues.
Two (2) years of professional experience with timekeeping systems including Central Time & Attendance System (CTAS), and eTIME or similar timekeeping system, including entering adjustments and reconciling records.
Two (2) years of professional experience providing timekeeping training, including one-on-one instruction on coding, entering, and system usage of CTAS or eTime timekeeping systems.

Nice To Haves

Two (2) years of professional experience utilizing State of Illinois timekeeping processes or similar public or private timekeeping processes, including ensuring compliance with State Personnel Rules and collective bargaining agreements (e.g., AFSME and Teamsters/Pro-Tech 916) or similar.
Two (2) years of professional experience interpreting timekeeping rules, regulations, processes, and policies to provide advice and guidance to senior management and staff on complex or unique timekeeping issues.
Two (2) years of professional experience with timekeeping- related systems such as Central Time & Attendance System (CTAS), eTIME, or other similar timekeeping systems, including entering adjustments, running reports and reconciling records.
Two (2) years of professional experience providing timekeeping training, including one-on-one instruction on coding, entering, and system usage of CTAS or eTime timekeeping systems.
Two (2) years of professional experience conducting complex analysis and resolving timekeeping issues to ensure compliance with personnel rules, collective bargaining agreements, and agency policies.
Two (2) years of professional experience compiling and preparing responses to internal and external audit requests, maintaining confidential timekeeping files, and reviewing administrative and policy bulletins to remain current on timekeeping procedures.
Two (2) years of professional experience in a lead worker, supervisory, or managerial role, including assigning and reviewing of work, providing guidance and training to staff, and advising supervisors on staff performance.
Ability to perform confidential tasks, including identifying and reporting concerns related to employee timekeeping information.
Ability to analyze complex HR/timekeeping and administrative problems, evaluate potential solutions, and implement effective courses of action to resolve employee services or compliance issues.
Demonstrated organizational and time management skills with the ability to manage multiple concurrent HR/timekeeping projects, meet mandated deadlines/early closeouts, and prioritize urgent compliance or timekeeping issues in a fast-paced environment.
Developed verbal and written communication skills to convey complex HR/timekeeping policies, compliance requirements, and personnel procedures clearly and effectively to diverse stakeholders including executives, managers, staff, and external auditors.

Responsibilities

Serves as the Timekeeping Lead for the Department of Innovation & Technology (DoIT) performing the full range of highly responsible, complex, specialized and confidential duties relating to master timekeeping functions, including providing advice and interpretation to People Operations/Human Resources senior management and staff regarding timekeeping rules, regulations, and policies.
Reviews and evaluates office procedures to ensure all records are processed and maintained in accordance with statutory and state regulations and policies, including establishing cut-off times and dates for timekeeping changes.
Serves as designated lead worker.
Prepares correspondence, memorandums, charts, graphs, and other required documentation and utilizes Microsoft Office products and other programs to prepare information for management.
Keeps abreast of new developments related to timekeeping functions by continuing education through online training platforms, meetings, training sessions, seminars and conferences to increase familiarity with and remain current on products, vendors, techniques and procedures.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans
Flexible work schedules (when available and dependent upon position)
10 -25 days of paid vacation time annually (10 days for first year of state employment)
12 days of paid sick time annually which carry over year to year
3 paid personal business days per year
13-14 paid holidays per year dependent on election years
12 weeks of paid parental leave
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility