Timekeeper Representative

City of New York•New York City, NY

6d•Hybrid

About The Position

The NYC Department of Finance (DOF) is responsible for administering tax revenue laws efficiently and transparently, fostering public confidence and encouraging compliance while providing excellent customer service. The Administration and Planning Division oversees administrative and operational services, including Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion. The Office of Employee Services (OES) manages human capital and workforce administration, encompassing recruitment, personnel, civil service, labor relations, timekeeping, payroll, leaves of absence, benefits, performance management, and employee development programs. OES also handles agency-wide programs like Conflicts of Interest Board (COIB) matters, Financial Disclosure, Secondary Employment, Residency Requirements, Remote Work, Federal Tax Information (FTI) background checks, and Line of Duty Injury (LODI) policies. OES provides guidance on employee-related matters to ensure compliance with citywide and agency policies, and collaborates with agencies like DCAS, OLR, and DOI. The Time & Leave Administration unit within OES is seeking a Timekeeper Representative.

Requirements

Permanent in the Clerical Associate Civil Service.
Include Employee Identification Number (EIN) when applying.
Indicate permanent Civil Service title in cover letter.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization.
One year of satisfactory clerical experience.
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Responsibilities

Review and monitor weekly time records in the Citytime System.
Review daily, bi-weekly and monthly Payroll Management System (PMS) and Citytime reports to ensure accuracy and completeness.
Respond to user and approver requests and make necessary changes in Citytime.
Identify timekeeping actions that must be processed outside of Citytime and enter said actions into PMS.
Provide timekeeping information and resolve timekeeping issues.
Verify employees’ requests for credit of compensatory time.
Maintain the filing system for active and inactive employees and perform other related timekeeping duties.
Process leave requests and collect and maintain required documentation.
Communicate with divisions and employees on day-to-day issues related to time and leave.
Assess, monitor, and implement COVID-19 time and leave policies applicable to DOF employees.
Coordinate with divisions and other OES units to monitor and ensure appropriate administration of time and leave policies, including but not limited to COVID related tasks labor allocation, special work schedules, telework hours, etc.
Review and apply complex, time sensitive, updated time and leave regulations.
Ensure confidentiality of sensitive employee records related to COVID, leave of absence, etc.
Manage expanded work schedule and shift changes for Deputy Sheriffs.
Monitor and maintain trackers and compliance data for return to office guidelines.