Time and Attendance Specialist

City of San Antonio•78205, TX

1d•Onsite

About The Position

Under general supervision, is responsible for performing various time management-related functions, including collecting, entering, validating, and analyzing data. This position reports to the Finance Department. Working conditions are primarily inside an office environment. Does not exercise supervision. Work Location Various locations Work Schedule 7:45 AM - 4:30 PM Monday - Friday

Requirements

High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency).
Two (2) years of relevant experience in time and attendance operations.
Ability to adhere to deadlines.
Ability to process and maintain confidential information.
Skill in utilizing personal computers and associated MS Windows-based software applications (including Word, Excel, Outlook) in the completion of assignments.
Skill in operating a 10-key machine and calculator by touch.
Ability to communicate clearly and effectively.
Ability to identify and resolve problems or situations requiring the understanding of payroll principles and the exercise of good judgment.
Ability to create and use computer spreadsheets.
Ability to research, analyze and summarize data.
Ability to work independently in the absence of supervision.
Ability to establish and maintain effective working relationships with City staff and the general public.
Ability to perform all the physical with or without accommodations, intellectual, and analytical requirements of the position including decision-making.

Nice To Haves

Applicants for this position may be required to pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.
Applicants may be required to pass a Transportation Security Administration (TSA) Security Threat Assessment clearance upon employment.
Applicants may be required to maintain the federally mandated security clearance required to work at an airport at all times.

Responsibilities

Performs all time-management related functions, including those related to grants, internal orders, and uniformed personnel, for multiple departments or locations.
Adheres to departmental and organizational scheduled deadlines for multiple payrolls.
Acts as a liaison between the Payroll Section, Human Resources Department, City Departments and City employees on time management and payroll issues.
Monitors, validates and enters time data, leave, attendance-related disciplinary actions, and other exceptions onto SAP time sheets as received from departments or transferred from COSA's time collection system.
Maintains employees' work schedules in a timely and accurate manner.
Ensures compliance with policies and procedures and administrative directives related to time, attendance, leave and time clocks.
Provides attendance, leave balance, overtime, infraction and other reports as needed for management.
Organizes and maintains paper and electronic filing systems for time/pay data.
Trains and assists employees on procedures, methods, materials and tools used for time management and leave collection; enrolls employees on time collection devices.
Serves as first line-of-support for time clocks.
Assists with special projects as assigned.
Communicates with employees by a variety of methods to assist with time/payroll related work, utilizing office equipment.
Performs related duties and fulfills responsibilities as required.