Testing Coordinator - IDEA Ingram Hills College Prep (26-27)

IDEA Public Schools•San Antonio, TX

2d•Onsite

About The Position

The Testing Coordinator plays a crucial role in ensuring that teachers and leaders can make confident, data-driven decisions to support IDEA Public Schools' mission of preparing 100% of scholars for college. This role involves ensuring all students take appropriate tests in a standardized testing environment and that students receive approved accommodations. Successful execution by the Testing Coordinator allows the leadership team to focus on students' social-emotional support and family engagement.

Requirements

High School Diploma
Proficiency in Microsoft Office (Excel, Word, PPT, etc.) preferred
Superior organizational and time management skills
Ability to manage multiple projects at the same time
Ability to work with minimal supervision
Ability to communicate clearly verbally and in writing
Ability to solve problems in the moment
Ability to lead others through influence to meet timelines and achieve goals
Open to feedback to improve work

Nice To Haves

48+ College Credit hours preferred
Educational experience preferred
Testing experience valued

Responsibilities

Ensure 100% of students at the school/campus have high-quality testing environments for district, state, and national tests.
Attend 100% of scheduled trainings with the national Assessment Team.
Own learning by actively participating in the TC TEAMS group, scheduled trainings, reviewing training materials, reading the weekly Testing Coordinator Newsletter, and assigned testing manuals/documents.
Create and communicate the campus testing plan for every district, state, and/or national assessment administration to their manager, lead team, teachers, and staff, in accordance with timelines from the National Assessment Team.
Communicate testing schedules and applicable updates to students’ parents/families.
Coordinate with campus IT technicians to ensure all computers used for online testing are updated and ready prior to test day.
Ensure all applicable campus staff and students have access to the appropriate online testing system.
Prepare 100% of testing bins 72 hours in advance of the district, state, and/or national testing date, including small group testing and obtaining supplemental materials.
Review all testing bin contents with the test administrator 2 days prior to the testing date and ensure the administrator understands how they will be implemented.
Audit all accommodation and supplemental materials with the applicable school special population point person (SPED, ELL, 504, RTI) prior to the testing date.
Process and manage state assessment materials following district guidelines and check state assessment materials in and out from the National Assessment Team.
Audit 100% of paper state test booklets and paper answer documents with 1 test-security trained lead team member to ensure all student information, including demographics, is correct before returning to the National Assessment Team.
Ensure on-time execution of 100% of all deliverables requested by the National Assessment Team, including data reporting, student counts, computer needs for online testing, and any other requested information.
May be appointed as the school’s designated ACT Test Coordinator, preACT Test Coordinator, and/or AP Coordinator.
Lead all campus testing training to teach staff district, state, and/or national assessment policies and procedures.
Schedule biweekly meetings with each school special point person to ensure all approved accommodations have been entered/updated in the applicable system by district-designated deadlines.
Schedule meetings with each test proctor at least 2 days ahead of the test to ensure proper implementation of approved accommodations and compliance with state and federal guidelines for special populations.
Oversee all testing sessions to ensure test proctors, test support staff, and other staff maintain compliance with testing policies and procedures.
Ask for and provide feedback to test support staff, proctors, and leaders after each testing session to capture feedback and act on improvement suggestions.
Set up and monitor all online testing systems and testing implementation for the school/campus to ensure 100% of students are tested in the appropriate format and with approved accommodations.
Partner with the campus IT tech to ensure 100% of equipment is prepared for online assessments 48 hours in advance of the test.
Lead the investigation of irregularities at the campus level and report all incidents to the National Assessment Team by close of business on the day the incident occurred.
Ensure 100% of teachers and leaders have access to all assessment systems required to access and administer tests, and analyze student data.
Update all Edcite Distribution Groups for the classes at their school/campus to ensure the teacher of record has access to district exams.
Serve as the primary point person at the campus for all testing systems, and train and support the use of those systems at the campus level.
Monitor the scanning of assessments to ensure the campus meets the 95% multiple choice components scanned within 24 hours of testing.
Track and monitor testing to ensure 100% of eligible students complete all applicable assessments.

Benefits

Paid Family Leave (up to 8 weeks for birth or adoption)
Tuition Reimbursement (up to 50% of tuition paid, up to $5,250 maximum per year)
Employer-Paid Mental/Behavioral Health (5 face-to-face counseling sessions, unlimited 24/7 telephonic counseling)
Dental and vision plans
Disability insurance
Life insurance
Parenting benefits
Flexible spending account options
Generous vacation time
Referral bonuses
Professional development
403(b) plan
Relocation allowance (if applicable)