Testing Center Proctor - Part Time

Ivy Tech Community College • Kokomo, IN

2d • Hybrid

About The Position

This position is responsible for the administration and documentation of certifications/assessments and will work closely with the Testing Center Manager to maintain currency (certified proctor) in skills and procedures. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. At Ivy Tech, you’ll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements. As Indiana’s only full-fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way. No matter your role, you’ll be valued, supported, and inspired because here, people come first. Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together. Join a team where your work matters. Discover your potential. Make your impact. Ivy Tech is the largest singly accredited community college system in the nation. Providing education across Indiana, we motivate and inspire students as they pursue their futures. To achieve this, it takes a community of over 6,500 employees in 75 locations.

Requirements

• High school diploma required
• Working knowledge of computers is essential – excellent word-processing and spreadsheet skills are required.
• Must exhibit excellent interpersonal communication, telephone, confidentiality, and customer service skills.
• Flexibility and the ability to multitask
• Constant sitting, standing, and walking within the office area.
• Infrequent lifting and bending.
• Requires the ability to interpret and understand complex assessment instructions, to use problem-solving techniques as they arise, and reason to make decisions.
• The ability to promote an inclusive environment reflects the broad diversity of backgrounds represented by our students and employees and ensures that every individual feels respected and valued.
• Due to access of testing materials, current Ivy Tech Community College students may not be considered for the position

Nice To Haves

• Associates preferred

Responsibilities

• Utilize Testing Services statewide scheduling system (CASS) as a single source for appointments: Make appointments, approve appointments, update appointments
• Maintain exam security, academic integrity, and candidate confidentiality according to ASOM 4.7 and Testing Services Procedure Guide
• Deliver all exams according to vendor and/or operational procedures
• When testing is occurring, ensure no other activities are taking place in the same space
• Proctor tests are administered at the location by using specified active monitoring techniques
• Provide limited software and hardware troubleshooting, contacting internal Tech Support or vendor tech support when needed
• Consult with Testing Center Manager to co-develop testing schedule at the site, which includes exams & hours of operations
• Consult with Testing Center Manager to resolve testing issues
• Defer to the Campus Testing Center Manager for decisions related to what exams will be given at the location
• Develop a thorough knowledge of testing center exams, materials, activities, policies, and procedures
• Provide exam accommodations as instructed
• Promote and demonstrate a professional dress and demeanor at all times
• Keep the testing environment clean and looking professional
• Provide high-level customer service. Respond to customer queries in a timely fashion
• Attend staff meetings and trainings as scheduled
• Attend statewide proctor training
• Follow FERPA and other vendor confidentiality guidelines
• Be familiar with Testing Center resources
• Engage with peers through Microsoft TEAMS and other communication methods
• Coordinate storage of candidate belongings and the method of candidate monitoring according to the Campus Manager's direction

Benefits

• Health & Wellness Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Financial & Retirement Benefits All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings
• Educational Benefits Fee remission for employees, spouses, and legal dependents.
• Competitive benefits and professional development programs
• The most advanced technologies in our classrooms and training facilities
• Collaborative and innovative culture with a focus on creativity and employee belonging
• Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED