TES Biographical & Gift Assistant

Auburn University • Auburn, AL

5d

About The Position

Advancement at Auburn University is seeking a TES Biographical & Gift Assistant to join the Advancement Finance team. This role is crucial for maintaining a comprehensive dataset of alumni and constituent information, with a strong emphasis on accuracy. The position actively assists in recording gift, biographical, and related data to ensure the most complete database of record for AU Advancement. Temporary Employment Services (TES) is an in-house support center for Auburn University, providing temporary employees for various needs such as covering absences, handling peak workloads, assisting with special projects, seasonal work, and emergencies. TES offers a valuable opportunity for individuals to showcase professional skills and gain experience within higher education. AU students are not eligible for TES.

Requirements

• Bachelor Degree in Business, Accounting, Finance, Communications, or relevant field.
• Minimum Knowledge, Skills, and Abilities: Bachelor Degree in Business, Accounting, Finance, Communications, or relevant field.

Responsibilities

• Assists in researching and analyzing relevant documentation, and inputs data from the receipt of gifts from donors to Auburn University, Auburn University Foundation, Auburn University Real Estate Foundation, Tigers Unlimited Foundation, Auburn Alumni Association, and Auburn Montgomery.
• Accurately determines donor intent and gift purpose in recording gift checks and other giving instruments in donor records systems.
• Processes gifts and pledges in accordance with Auburn University and CASE policies, and IRS regulations.
• Ensures timely gift and/or records updates, allowing for receipts and record changes to be made according to leading industry practices.
• Enhances business processes, including automation where possible, for uploading and reconciling data from various sources into the fundraising system of record and other integrated systems.
• Works closely with staff across Advancement, including finance, IT, and fundraising colleagues to standardize and streamline the setup, facilitation and execution of gift agreements, allocation creation, and related entries or coding assignments across systems.
• Ensures the accuracy of data and gift information to provide for the most comprehensive recordkeeping possible.
• Maximizes the use of tools, systems, and business processes to find efficiencies and expedite data input.
• Ensures accuracy of data and gift information contributes to comprehensive reporting including industry and university reports (e.g. surveys, year-end compliance, VSE, 990s, and financial gift accounting).
• Applies organizational policies and procedures, particularly as they relate to data and gift accounting standards.
• Maintains the highest degree of confidentiality.

What This Job Offers

• Career Level: Entry Level