Tenant Coordinator - Level 1
About The Position
Rothschild Downes is seeking a highly organized and motivated Tenant Coordinator to support the Tenant Services team in delivering high-quality tenant coordination services across retail and mixed-use developments. This entry-level role is designed as a developmental pathway toward a full Tenant Coordinator / Project Manager seat. The TC supports lease execution, design reviews, site readiness tracking, and documentation management while learning RD’s Tenant Coordination and Design Services program. The ideal candidate demonstrates strong organizational discipline, communication skills, and a desire to grow into full project ownership over time.
Requirements
- Bachelor’s degree in Architecture, Construction Management, Real Estate, or related field (or equivalent experience)
- 0–2 years of experience in project coordination, architecture, construction support, or commercial real estate
- Strong attention to detail and documentation accuracy
- Demonstrated reliability and time management
- Strong attention to detail and quality assurance
- Accountability and task prioritization
- Clear communication and ability to follow direction
- Team-oriented mindset with a willingness to learn
- Adaptability in a fast-paced, deadline-driven environment
- Basic understanding of lease agreements and construction documentation
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- General awareness of commercial building systems and MEP coordination
- Ability to interpret architectural drawings at a foundational level
Nice To Haves
- Internship experience in construction, development, or design preferred
- Exposure to Bluebeam preferred
- Familiarity with SaaS tracking tools (TCTrac, EOSOne.com, etc.) a plus
Responsibilities
- Assist Senior Tenant Coordinators / Tenant Services Managers with day-to-day tenant communication
- Support tracking of Tenant Coordination milestones to maintain OnTrack hit rate goals
- Monitor design review (DR/SR) submissions and assist with comment compilation
- Help track site readiness and rent commencement deliverables
- Maintain accurate project documentation, logs, and reporting within RD systems
- Assist with lease review redlines and document organization
- Support reporting oversight and dashboard updates
- Ensure files are complete, organized, and compliant with RD standards
- Support review of lease agreements, site plans, and Lease Outline Drawings (LODs)
- Assist in identifying scope alignment between landlord and tenant work
- Participate in generating design and construction-related comments under supervision
- Assist with schedule tracking and milestone management
- Support resource coordination across leasing, construction, and design teams
- Identify risks or delays and escalate appropriately
- Assist with updates to Tenant Criteria Manuals
- Help digest base building drawings (architectural, MEP, structural, civil)
- Support compliance tracking and documentation during the tenant design process
- Support internal CAD Services initiatives, workflow improvements, and documentation updates
- Learn and apply RD Way standards across all deliverables
- Contribute to workflow optimization initiatives
- Participate in RD 90-day TC training program
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Number of Employees
1-10 employees
