Temporary Receptionist/Administrative Assistant

Parallel Employment•Angola, NY

8h•$16

About The Position

Parallel Employment is assisting local Food Production Manufacturer in their search for a Temporary Receptionist/ Administrative assistant. Starting wage for this position is $16 per hour. In this position the qualified individual will be responsible for Operating multi-line telephone system to answer incoming calls and directs callers to appropriate personnel, performs other clerical duties as instructed by performing the following duties: Retrieves messages from voice mail and forwards to appropriate personnel. Answers incoming telephone calls determines purpose of callers, and forwards calls to appropriate personnel or department. Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Answers questions about organization and provides callers with address, directions, and other information. Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor access and issues passes when required. Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary. Enter, modify, and maintain inventory of daily packs, warehouse inventory sheets, and raw material sheets on computer spreadsheet. Process and check picking orders and balance invoices for outgoing shipments. Deduct orders from stock books and invoice them for out-going shipments. Performs other clerical and general office duties as needed, such as filing, photocopying, collating, data entry, and order processing, Coordinates shipments via UPS, Airborne Express, Federal Express or via other means.

Requirements

HS diploma or equivalent experience with multi phone lines
Strong Computer skills
Bilingual
Office experience
Experience in working with different shipment carriers

Responsibilities

Operating multi-line telephone system to answer incoming calls and directs callers to appropriate personnel
Retrieves messages from voice mail and forwards to appropriate personnel
Answers incoming telephone calls determines purpose of callers, and forwards calls to appropriate personnel or department
Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
Answers questions about organization and provides callers with address, directions, and other information
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
Monitors visitor access and issues passes when required
Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary
Enter, modify, and maintain inventory of daily packs, warehouse inventory sheets, and raw material sheets on computer spreadsheet
Process and check picking orders and balance invoices for outgoing shipments
Deduct orders from stock books and invoice them for out-going shipments
Performs other clerical and general office duties as needed, such as filing, photocopying, collating, data entry, and order processing
Coordinates shipments via UPS, Airborne Express, Federal Express or via other means