Temporary Faculty Contracting Support Coordinator

California College of the Arts (CCA)•San Francisco, CA

2d•Remote

About The Position

Under the general direction of the Senior Director of Faculty Affairs and Records, the Contracting Support Coordinator provides independent operational support over faculty affairs functions, including contracting and pay. This position is responsible for end-to-end administration and integrity of faculty lifecycle processes, exercising independent judgment in interpreting policy, resolving complex issues, and implementing procedural changes. The role operates with a high degree of autonomy and serves as a functional authority across Academic Affairs, Human Resources, Payroll, and external institutional partners. The Coordinator is accountable for maintaining accuracy, compliance, and continuity of high-risk administrative operations during a period of institutional transition and closure.

Requirements

Highly developed skills in accuracy, detail, organization, and follow-through
Strong computer literacy with proficiency in collaborative digital workspaces; Google applications, Colleague, Workday, or similar
Ability to handle sensitive, confidential information with discretion, sound judgment, and diplomacy
Tactful communication skills appropriate to various audiences
Demonstrated success working with and manipulating multi-source data accurately using Microsoft Excel/Google Sheets

Nice To Haves

Previous experience in faculty records, registrar, human resources, or academic administration

Responsibilities

Provides full operational ownership of faculty contracting and pay using established templates, standard processes, and existing operational guidelines to ensure consistency and accuracy.
Independently interprets and applies institutional policy and collective bargaining agreements to ensure compliance.
Designs, implements, and adapts business processes in response to evolving institutional needs, including closure-related changes.
Ensures data integrity and audit readiness across all faculty systems of record (Workday and related tools).
Identifies complex issues related to faculty compensation, appointments, and contract discrepancies and facilitates resolutions across functional areas in collaboration with faculty leadership and deans.
Serves as liaison between Academic Affairs, Human Resources, AIS, and Payroll for faculty-related matters.
Independently administers salary changes, pay corrections, and compensation-related issues in accordance with established policies and standard processes.
Coordinates with management on matters requiring review or approval and implements approved changes.
Ensures alignment between academic processes and HR/payroll systems, mitigating institutional risk.