Temporary Faculty Administrative Assistant

University of California, Irvine•Orange, CA

8h•$29 - $30

About The Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. Your Role on the Team Job duties include, but are not limtied to: Serve as a liaison for faculty across university, health system, clinical, and professional organizations; coordinate calendars, meetings, travel, and professional activities. Prepare and update faculty materials including CVs, bibliographies, correspondence, reports, and meeting documentation. Provide general administrative support by preparing documents, spreadsheets, and presentations as directed. Coordinate and track departmental events such as interviews, symposiums, conferences, and special functions.

Requirements

Demonstrated ability to exercise independent judgment, tact, and diplomacy in handling sensitive and confidential matters.
Strong organizational and time-management skills with the ability to prioritize multiple tasks in a changing environment.
Proficiency with standard office software (Word, Excel, PowerPoint, and online applications).
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization

Nice To Haves

Experience supporting faculty or leadership in an academic, healthcare, or clinical setting.
Familiarity with coordinating complex schedules, meetings, and travel arrangements.
Experience maintaining records, files, and departmental documentation.
Ability to work effectively with internal and external stakeholders at all levels.

Responsibilities

Serve as a liaison for faculty across university, health system, clinical, and professional organizations; coordinate calendars, meetings, travel, and professional activities.
Prepare and update faculty materials including CVs, bibliographies, correspondence, reports, and meeting documentation.
Provide general administrative support by preparing documents, spreadsheets, and presentations as directed.
Coordinate and track departmental events such as interviews, symposiums, conferences, and special functions.