Administrative Assistant 2 (Temporary)
About The Position
The College of Arts and Sciences' Cinema & Media Studies has an outstanding opportunity open for a Temporary Administrative Assistant 2. The Administrative Assistant (NE S SEIU 925 Non Supv) supports the daily operations of the Department of Cinema and Media Studies, a growing and dynamic academic department in the College of Arts and Sciences. In addition to coordinating multiple calendars, supporting events, tracking, distributing and storing information and data, the administrative assistant will serve as liaison between for graduate and undergraduate students, faculty, and staff. Other duties may be assigned based on departmental needs.
Requirements
- Requires High School/ GED AND two years of office or administrative support experience.
- Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Responsibilities
- Communication (40%) Coordinate submissions, edit, compile/design, finalize, distribute department newsletter
- Coordinate with chair to upload and send annual communications (holiday letters, etc.)
- Manage department email account, forwarding messages to appropriate recipients on a daily basis
- Coordinate social media posts
- Upload website content as needed
- Events (20%) Manage department’s room reservation requests
- Schedule department-managed spaces
- Assist with event set-up occurring within regular work hours (M-F, 8 a.m. to 5 p.m.)
- General Support (20%) Distribute keys
- Greet guests
- Provide classroom support as needed
- Manage travel procurement for department visitors, including letters of invitation, making travel arrangements, ordering travel services (ground transportation), processing reimbursements
- Troubleshoot faculty and student reimbursement and other submissions to the Administrative Support Team
- Facilities (20%) Collect & distribute mail
- Maintain department's shared drive
- Procure office supplies
- Manage surplus
- Monitor electronic check-out processes for departmental equipment including laptops, projectors, and other equipment/materials
- Serve as department point of contact for building coordinators and safety personnel
- Open and close department offices.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
