Temporary Event Assistant

Berklee College of Music•Boston, MA

2d•Onsite

About The Position

The Temporary Event Assistant is a key support member of the Event Planning team, providing logistical and administrative support for campus events. The ideal candidate is a proactive, detail-oriented self-starter who thrives in high-pressure environments. Under the guidance of the Director, this position provides critical event support and exceptional guest services, demanding both flexibility and a desire to learn all facets of the events department.

Requirements

Must be available to work nights and weekends as the event calendar dictates.
Outstanding customer service skills and the ability to communicate professionally with a wide variety of guests, vendors, and high-profile clients.
One or more years’ experience in a similar position or equivalent event-based role.
Knowledge of Google Workspace and Microsoft Office; experience with EMS Software is a plus.
Ability to perform light lifting associated with event prep (e.g., moving chairs, tables, and signage).
Positive attitude, resourceful nature, and excellent problem-solving capabilities under the pressure of live events.

Nice To Haves

experience with EMS Software is a plus.

Responsibilities

Provides logistical support for the Event Planning team across a high volume of events, ranging from small meetings to large-scale ceremonies.
Assists with the physical set-up and tear-down of events and oversees the maintenance of facilities managed by the department.
Organizes event documentation and works with the Office Manager to process post-event materials.
Manages guest lists, coat checks, and ushering, ensuring a high-end experience for graduates, families, and VIPs.
Performs research projects and responds to event requests via department inbox.