Temporary Engagement Coordinator

University of California, Irvine•Irvine, CA

12d•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles. The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Requirements

Previous related experience in human resources, event coordination, or administrative support.
Proficiency with virtual meeting platforms (e.g., Zoom), learning management systems (e.g., UCLC), and survey management portals.
Strong organizational skills with demonstrated ability to process financial documents, manage inventories, and handle confidential data.
Excellent written and verbal communication skills for cross-departmental coordination and newsletter/announcement drafting.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization

Nice To Haves

Bachelor’s degree in Human Resources, Communications, Business Administration, or a related field.
Experience supporting healthcare administrative operations, hospital programs, or large-scale virtual employee onboarding.
Familiarity with Gallup engagement portals, Mental Health First Aid platform administration, or HRIS reporting tools.
Advanced proficiency in Microsoft Office Suite (Teams, PowerPoint, Excel) for deck creation and data manipulation.

Responsibilities

Manage operational logistics for employee experience programs, including stocking the hospital treat cart, maintaining ambassador rosters, creating newsletters, and supporting enterprise-wide events on-site.
Coordinate quarterly Mental Health First Aid courses by managing instructor schedules, setting up portal/Zoom links, tracking participant pre-work, and processing completion records.
Export, organize, and analyze monthly onboarding, exit, and engagement survey data to identify trends and report key insights to stakeholders.
Act as the virtual technical producer for New Employee Orientation, managing Zoom logistics, tracking participant attendance, facilitating breakout rooms, and sending post-orientation resources.