Temporary Assistant

SUMITOMO MITSUI TRUST BANK, LIMITED • New York, NY

19h • $60,000 - $70,000 • Hybrid

About The Position

This role is for Non-Officer level candidates. SUMITOMO MITSUI TRUST BANK, LIMITED was established through the merger of The Sumitomo Trust and Banking Co., Ltd with Chuo Mitsui Trust and Banking, Ltd. on April 1, 2012. We are one of the largest asset managers in Asia and number one among Japanese financial institutions by AUM, with approximately $850 billion USD in AUM. The Bank provides an assortment of financial solutions and manages a broad spectrum of financial products across its global branches. The Americas Division (“AD”) was established in the Sumitomo Mitsui Trust Bank, Limited, New York Branch) (“SMTBNY”) to perform corporate functions and supervise U.S. entities. Established under the AD are the “Global Banking Unit (“GBU”), Americas Division” and “Global Markets Unit (“GMU”), Americas Division” which performs business functions. The Administration Department (“ADM”) provides resources and various support services that facilitate the Branch’s flow of business in a cost-efficient way. ADM manages communication with Head Office and Branch departments on various issues, including the management of the disaster recovery process. This role follows established guidelines for day-to-day, routine operational and administrative work, focusing on execution within defined parameters, with some expansion based on developing capabilities or experiences in conjunction with experienced staff.

Requirements

• Bachelor’s degree in business or its equivalent with 2+ years of related experience preferred
• Bilingual oral and written skills on a business level in both English and Japanese.
• Excellent computer skills in Microsoft Office including Excel, Word, and PowerPoint.
• Excellent interpersonal skills, good oral and written communication skills.
• Good organizational and multitasking skills.

Responsibilities

• Assists for expatriate immigration and visa matters. This includes communication with Head Office, checking documentation, drafting a timeline for the process, ensuring expatriate completes actions needed, requesting documentation, interface with the immigration attorney, sending documentation, receiving approved visa information, and assisting the expatriate with preparation for the interview. Assists expatriates with visa renewals by informing them of the process and assisting as needed. Maintains log with visa information. Maintains electronic files and paper files with information.
• Assists for arranging temporary housing for new expatriates.
• Assists for organizing expatriate (and family) housing, furniture rental agreements and tenant insurance, including legal review coordination and interface with housing brokers.
• Assists for the process of guiding new expatriate employees in the Branch including but not limited to assisting with opening a bank account, maintaining stamp registration cards, record keeping of job-handover completion reports, maintaining phone directory and emergency contact list; providing monthly organization chart; distributing book subscriptions from Japan to expatriates; distributing insurance policies of expatriates by HO-HRD.
• Assists with various department administrative tasks, which include creating various internal reports and applications, assisting with delegation of authority, and other internal paperwork, as needed.
• Performs other duties and responsibilities required by supervisor.

Benefits

• Hybrid working model, allowing for in-office work and work from home.
• Socialization opportunities for wellness, financial wellbeing, runs/walks, team building, happy hours, and activities to support the Sustainable Developmental Goals.

What This Job Offers

• Career Level: Entry Level