Temporary Asset Tagging Coordinator

University of Chicago•Austin, TX

2d•Onsite

About The Position

The Temporary Asset Tagging Coordinator is responsible for supporting the University’s federal property compliance and inventory management efforts through the physical tagging and verification of federally funded capital assets and equipment. This position will coordinate directly with academic, administrative, and research units to schedule access to laboratories, offices, and other controlled research environments in order to affix institutional asset tags and document asset information accurately. The role requires strong organizational skills, professionalism when interacting with faculty and research staff, attention to detail, and the ability to work independently across a complex campus environment. This is a temporary full-time position expected to last approximately two months, with the possibility of an extension based on business needs.

Requirements

High school diploma or GED required.
Proficiency with Microsoft Office applications, particularly Excel and Outlook.
Proficiency using asset management or inventory tracking systems.
Familiarity with fixed asset inventory processes or federal property compliance requirements.
Frequent movement between campus buildings, offices, and research laboratories.
May work in controlled laboratory environments and must comply with all institutional safety and access requirements.
Walk across campus and occasionally lift or move equipment up to 30 pounds.

Nice To Haves

Associates or bachelor’s degree preferred.
Prior experience in inventory management, facilities coordination, asset management, administrative support, or related operational work preferred.
Working in higher education, research environments, healthcare, or laboratory settings.

Responsibilities

Coordinate with departments, principal investigators, laboratory managers, and administrative staff to schedule access to research laboratories and other campus locations for asset tagging activities.
Physically affix institutional asset tags to federally funded equipment and capital assets in accordance with institutional policies and federal compliance requirements.
Verify asset information including serial numbers, manufacturer details, model numbers, funding sources, and asset locations.
Maintain accurate records of completed tagging activities and update institutional asset management systems as needed.
Communicate professionally and effectively with faculty, researchers, and staff regarding scheduling, access requirements, and project timelines.
Follow all institutional safety, laboratory access, and research compliance protocols while working in research and laboratory environments.
Assist with resolving discrepancies between physical assets and institutional inventory records.
Support broader fixed asset inventory and compliance initiatives as assigned.
Prepare periodic progress reports and communicate status updates to management.