Temporary Administrative Registry

Foundation Health, LLC • Fairbanks, AK

6d • Onsite

About The Position

Join the Foundation Health Partners Temporary Registry! FHP Temporary Registry offers the opportunity to work in various departments throughout the many on-site and off-site locations within the Foundation Health Partners family. This is a great way to get a foot in the door and gain valuable knowledge to transfer to a permanent position. Successful candidates provide administrative and clerical services to departments who are in need of additional help. Assignments and hours are not guaranteed, however, all Registry Employees stay busy on assignments, the length of time at each assignment varies, and this is a non-benefited position.
About Fairbanks Memorial HospitalFairbanks Memorial Hospital is a non-profit facility owned by the Greater Fairbanks Community Hospital Foundation. A Joint Commission-accredited facility with 152 licensed beds, Fairbanks Memorial Hospital is the primary referral center for residents of Alaska's interior with a strong patient-to-nurse ratio and Shared Leadership Infrastructure. In addition to our exceptional clinical environment, our location offers incomparable lifestyle rewards away from work. In Fairbanks, small-town living, spectacular natural beauty and endless recreation combine to create a one-of-a-kind place to live, work and play.

Requirements

• Temporary Admin I-Strong communication and human relations skills are necessary. The incumbent should have knowledge of office practices and procedures. Good organizational skills are essential to handle multiple tasks in a timely and effective manner.
• Temporary Admin II-Working knowledge of clerical and administrative services normally demonstrated through 1-2 years administrative support experience. This position requires skills normally demonstrated through 1 year of direct customer service experience.
• Must have the ability to follow oral and written directions as they relate to the functions listed above.
• Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as provide assistance with incoming telephone calls and walk-ins.
• Must have experience with Microsoft Office Suite software.
• Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.
• Temporary Admin III- Same as above as well as, a strong working knowledge of administrative/specialized business support services as normally demonstrated through three to five years administrative support experience at a progressively responsible level required.
• All positions must possess a high school diploma/GED or equivalent working knowledge as well as a valid driver’s license and be eligible for coverage under the company auto insurance policy.

Responsibilities

• Performs data entry, such as indexing incoming faxes and scanning various documents into appropriate computer systems. May include producing/maintaining daily, weekly or monthly reports/lists ensuring accuracy and timeliness.
• Organizes departmental files, paperwork and/or documentation and ensures the confidentiality of those items.
• May answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel in a timely, effective, and accurate manner. This may also include serving onsite visitors by greeting, welcoming, and directing them to the appropriate personnel in a professional and timely manner.
• May perform other office and clerical support work including, but not limited to, maintaining/ordering office supplies, making copies, sending faxes, opening/distributing mail, maintaining menu boards and special events signage and/or other routine responsibilities.
• Depending on the department assigned, may be required to maintain orders, replenish and disperse supplies within the department, and ensure all areas and carts are appropriately stocked and the supplies are readily accessible to the clinical staff. Assists with transportation, delivery, and pick-up of supplies, health records, lab specimens, and/or equipment.
• Works cohesively with team members to ensure delivery of outstanding customer service, in a positive work environment, that supports the department's ongoing goals and objectives.
• Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Foundation Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED