Temporary Administrative Associate - LBJ School of Public Affairs - (UTEMPS)

University of Texas at Austin

1d•Onsite

About The Position

Provide temporary administrative support for the Business Administrative Services team and front desk support at the LBJ School of Public Affairs. Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. The projected end date for this temporary assignment is August 14, 2026.

Requirements

Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience.
Excellent written and verbal communication skills.
Professional demeanor.
Ability to work with confidential information with tact and discretion.
Strong experience with Microsoft Office including Word, Excel and Outlook.
Demonstrated accuracy and attention to detail, organizational abilities, and work prioritization skills.
Demonstrated ability to work in a dynamic team environment with competing deadlines and regular interruptions.
Ability to follow directions problem solve, make decisions, and complete tasks on time with minimal supervision.
Customer service orientation.

Nice To Haves

Bachelor's Degree.
Solid experience providing complex administrative support.
Experience providing direct customer service in person and/or electronically.
Knowledge of UT accounting and procurement systems.
Experience with ticketing systems such as ZenDesk.
Experience with Box or other cloud-based content and file management systems.
Experience with DEFINE.

Responsibilities

Create Purchase Orders and payment vouchers.
Receive request tickets and route or take action as appropriate.
Facilitate requests which may include gathering information, preparing forms, coordinating approvals, providing account information, and other tasks to ensure timely service delivery.
Process procurement requests for goods and services for assigned units.
Receive and analyze procurement request tickets.
Determine and execute appropriate method of procurement.
Obtain quotes as needed.
Follow up on incomplete purchases or undelivered items.
Order supplies.
Coordinate vendor set up.