Temporary Academic Admin & Events Coordinator

University of California, Irvine•Irvine, CA

1d•$29 - $30

About The Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. Job duties include, but are not limited to: Coordinate and support academic, recruitment, and outreach events, including scheduling, logistics, room reservations, materials preparation, and day-of event assistance. Provide project coordination for academic program recruitment, including contacting prospective and accepted doctoral program applicants and maintaining engagement. Support administrative and event-related scheduling for the Dean’s Office and Simulation Center, including meetings, trainings, and special events. Assist with communications and digital accessibility initiatives by coordinating with campus partners to ensure event and web materials meet accessibility requirements.

Requirements

Strong organizational, time management, and attention-to-detail skills
Ability to problem-solve, analyze information, and manage multiple priorities
Collaborative mindset with the ability to work effectively across teams
Ability to read, write, and follow written and oral instructions in English.

Nice To Haves

1–3 years of experience working in an office or administrative setting.
Experience working in a university or academic environment.
Familiarity with project coordination or applicant/recruitment support.
Comfort learning new systems and tools (training provided, including HubSpot and communication platforms).

Responsibilities

Coordinate and support academic, recruitment, and outreach events, including scheduling, logistics, room reservations, materials preparation, and day-of event assistance.
Provide project coordination for academic program recruitment, including contacting prospective and accepted doctoral program applicants and maintaining engagement.
Support administrative and event-related scheduling for the Dean’s Office and Simulation Center, including meetings, trainings, and special events.
Assist with communications and digital accessibility initiatives by coordinating with campus partners to ensure event and web materials meet accessibility requirements.