Academic Admin Assistant, Psychology

Denison University • Granville, OH

2d

About The Position

Provides general administrative support to Academic Departments. Acts as primary point of contact within department/program for other offices/employees, managing records, provides general office and course support to faculty. Assists department chair with annual budgets and other fiscal needs, maintains course documentation, and provides support for special events. May supervise students. Denison University is an independent, coeducational, residential college of liberal arts and sciences. Founded in 1831, Denison is one of the earliest colleges to be established in the old "Northwest Territory," west of the Allegheny Mountains and north of the Ohio River. Denison University is a leading liberal arts college where faculty and students collaborate in research, civic engagement, & cultivation of independent thinking. As a leader among the nation's top residential liberal arts colleges, Denison has earned a reputation for academic rigor that is rivaled only by its commitment to preparing students for a lifetime of personal, professional and civic success. Denison is an equal opportunity employer. All qualified applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Title IX Notice: Sex discrimination is prohibited by federal law through Title IX of the Education Amendments of 1972. Denison does not discriminate on the basis of sex in the education programs or activities that it operates including admissions and employment. For Denison’s official Notice of Non-Discrimination, please visit https://denison.edu/forms/non-discrimination-notice. You can learn more about Title IX at https://denison.edu/campus/title-ix. Job seekers who may need a reasonable accommodation to complete the application process should contact the Office of Human Resources at [phone] or by email at [email protected].

Responsibilities

• Provides support for departmental events including securing space, communications, and catering. Makes travel arrangements for visitors and assists with the development of itineraries. Creates basic promotional materials for department events.
• Organizes and maintains records and files, including syllabi, grading rubrics, abstracts, etc. Purchases and maintains office and course supplies. Maintains department calendar and secures room requests for meeting.
• Maintains data and documentation regarding department and course enrollment, emails distribution lists, curriculum information, and course offerings. Provides information for course offerings and room preferences to the Registrar. Assists departments with assessment exams including purchasing, scheduling, compiling, and being a first point of contact for students.
• Provides departmental marketing support by ensuring brochures and posters are on-hand and accurate.
• Provides administrative support to faculty by providing information and preparing various materials for courses and/or publication. Prepares office space for new faculty. Provides logistical support for all department faculty in professional development travel.
• Processes invoices, procurement charges, processes all check requests, reimbursements, and transfers for the departmental accounts. Monitors/tracks, reconciles and/or move funds within assigned budget. Maintains budget logs and verifies for accuracy. Assists department chair with annual budget and submits annual operating budget, capital budget, and personnel requests for the department chair.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed