Events & Admin Coordinator (Temporary)

livingHR•Tampa, FL

1d•$22 - $25•Hybrid

About The Position

livingHR is the remote-first, professional services “work agency” created to make work better. We have served over 400+ organizations to provide human-centric, future-of-work ready, HR-managed services, professional services, and products to augment HR and People functions around the world. livingHR believes in taking exceptional care of our team so they can take exceptional care of our clients, partners, and communities. We are adaptable, entrepreneurial, and always looking to iterate and make improvements, which can come with a lot of change (for the better). If you are looking for a role where no day is ever the same, and you prescribe to the idea that variety is the spice of life, then you will likely enjoy our way of working. The people who find the most success here are those who are willing to be a part of a team, where no task is too big or too small, and feedback is welcomed.

Requirements

Ability to work approximately 20 hours per week
Ability to work in office 2-3x per week at the livingHR Tampa office (Hyde Park)
Digitally fluent, AI embracer, and expert at Microsoft 365
Strong organizational skills and attention to detail
Comfortable managing multiple tasks and priorities simultaneously
Takes a proactive, anticipatory approach to supporting events, office operations, and executive team’s needs.
Excellent verbal + written communication skills with internal stakeholders and external vendors
Willingness to support events during evenings or occasional travel, as needed
Prior experience in event coordination, office support, or administrative roles required

Responsibilities

Provide coordination and execution support for internal and external events, including company meetings, virtual webinars/workshops, client workshops, and community events
Support events across Fe league (an affiliated women’s organization) and livingHR, including: Vendor communication and coordination Executing event Run of Shows Onsite event support before, during, and after events
Assist with event logistics, materials preparation, and on-site needs
Occasional travel to support livingHR and Fe league events, as needed
Provide administrative support and research support to Executive Team, including calendaring, project management, research assignments, etc.
Support office operations at the Tampa office, including office supply management, mail and banking responsibilities.
Conduct errands as needed to support business operations and team needs
Prepare meeting materials, agendas, and take detailed meeting notes to ensure smooth execution
Provide general administrative support to Fe league including coordination, membership communications and follow-up tasks
Manage employee and client gifting programs, including sourcing, coordination, and delivery
Support special projects and initiatives that contribute to team engagement and community building