Temp Executive Administrative Assistant

Andersen Corporation • Cottage Grove, MN

14d • $22 - $32

About The Position

Join Andersen as an Administrative Assistant II on a temp assignment. This individual will enhance the team's productivity and engagement by managing schedules, coordinating meetings and travel, processing expenses, and contributing to impactful events and presentations.

Requirements

• Associate degree or equivalent preferred
• 3 years of experience with increasing levels of responsibility
• Strong communication skills
• Conducts themselves with a high degree of poise, business etiquette, and discretion
• Strong organizational and coordination skills
• Excellent computer skills, including spreadsheet, presentation, work processing, email, schedule management, and associated software
• Ability to manage multiple and/or time dependent activities
• Flexibility, cooperation, and negotiation skills
• Customer focus
• Event and meeting planning experience

Nice To Haves

• High computer skills, including spreadsheet, presentation, work processing, email, schedule management and associated software
• Flexibility, cooperation and negotiation skills
• Ability to manage multiple and/or time dependent activities

Responsibilities

• Handle highly sensitive and confidential information on a regular basis; explain policies when necessary.
• Schedule, prepare environment, and serve as primary contact for daily and long-range meetings; create documents for meetings (e.g. agendas, handouts, etc.); complete, store & distribute meeting minutes or notes as required; follow through on action items as appropriate. Work with other executives or administrative assistants for scheduling. Travel to off-site meeting locations as needed.
• File management (hardcopy and electronic) following legal retention requirements, as appropriate (e.g., AW Records Management process).
• Prepare, proof and distribute correspondence; handle incoming mail, complete mailing projects.
• Coordinate travel arrangements and coordinate completion of expense reports.
• Facilitate appropriate internal processes (e.g. invoice processing, P-cards, time reporting); review expenses against budget & take steps to correct issues as needed.
• Compose, prepare and distribute reports, materials and documents (e.g. presentations, department communications, spreadsheets, charts, etc.)
• Maintain calendars & schedule; manage email in-boxes.
• Act as liaison to internal and external business partners, including high-level staff; regularly interact with executives in and outside of Andersen, including Board Members and Community Leaders.

Benefits

• 401 (k) Plan, Employer Fixed Contributions & Company Matching
• Profit Sharing
• Medical, Dental and Vision Coverage
• Flexible Spending Accounts (FSAs), Health Savings Account (HSA) and Health Reimbursement Account (HRA)
• Life Insurance
• Paid Time Off & Paid Holidays
• Paid Maternity Leave & Paid Parental Leave
• Career Growth Planning & Nationwide Career Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees