Executive Administrative Assistant

LPL Financial•New York, NY

1d•$36 - $59•Onsite

About The Position

What if you could build a career where ambition meets innovation? At LPL Financial, we empower professionals to shape their success while helping clients pursue their financial goals with confidence. What if you could have access to cutting-edge resources, a collaborative environment, and the freedom to make an impact? If you're ready to take the next step, discover what’s possible with LPL Financial. Job Overview: The Executive Admin Assistant will provide executive administrative support to LPL’s Chief Legal Officer. The Executive Assistant will provide executive administrative support with primary responsibilities including managing travel, scheduling meetings, maintaining calendars and files, and other duties as assigned. This position is based in our New York City office.

Requirements

5+ years experience providing administrative support at the C-Suite executive level.
Ability to work in-office Monday-Friday
Experience working efficiently in a fast-paced professional environment
Comfort working with high level executives; this is a high visibility position
Advanced proficiency in Microsoft Office applications (Excel, PowerPoint, Outlook, Word); MS Office Certification or equivalent expertise preferred.
Proven success in managing complex travel arrangements across multiple time zones.
Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively under pressure.
Strong team collaboration skills, with a track record of building solid relationships with administrative peers and department stakeholders.
Ability to engage confidently and professionally with individuals at all levels, including clients and senior leadership.
Exceptional customer service capabilities.
Outstanding written and verbal communication skills.
Proactive and solution-oriented, with the ability to anticipate needs and take initiative.
Demonstrated integrity and discretion in handling sensitive and confidential information.

Nice To Haves

Experience in the Financial Services industry or supporting a high-growth organization
Associate or Bachelor’s degree

Responsibilities

Manage all day-to-day administrative responsibilities for the Group Managing Director (GMD), including scheduling, coordinating meetings, booking conference rooms, and other general administrative tasks.
Maintain and update the GMD’s calendar, ensuring all meetings are scheduled accurately and changes are communicated promptly; prepare meeting materials and arrange food/beverages as needed.
Coordinate comprehensive travel arrangements—air, lodging, and transportation—in partnership with the corporate travel department. Ensure seamless travel experiences (e.g., early hotel check-in for red-eye arrivals, adequate buffer time between flights and meetings).
Organize receipts and process expenses in Concur promptly to meet billing deadlines.
Prepare and review documents for meetings and draft departmental communications.
Plan and execute events, including department holiday parties and on-site support for town halls.
Serve as gatekeeper for the GMD’s schedule, ensuring priorities are maintained and respected.
Proactively manage external meetings, scheduling prep sessions and securing pre-read materials in advance.