Part Time Technology Transfer Analyst, Research Office

University of Delaware•Newark, NJ

7d•Onsite

About The Position

The Technology Transfer Analyst provides technology transfer support and helps optimize intellectual property (IP)-related systems and processes. Working closely with the Manager of Technology Transfer and OEIP’s Financial Analyst, the analyst maintains accurate, current information and supports compliance for IP-related agreements and commercial activities. Key functions include managing IP-related agreements and licenses, reviewing active agreements, maintaining data and records, tracking obligations, and supporting transaction and compliance reporting. The position is based at the FinTech Innovation Hub on the University of Delaware’s STAR Campus in Newark, Delaware, and requires 28 hours per week. The role is part of the Office of Economic Innovation and Partnerships (OEIP), whose mission is to connect University faculty, innovators, and entrepreneurs with external partners and facilitate the transfer of University discoveries to market.

Requirements

Bachelor’s degree in business administration, operations management, or a related field and five years of experience, or an equivalent combination of education and experience.
Experience reviewing and managing a wide range of business contracts, obligations, and compliance.
Proficiency with data management tools and ability to analyze complex data and processes, including financial data, to produce meaningful reports and present information effectively.
Self-motivation, responsibility, exceptional attention to detail, and demonstrated organizational and management skills.
Ability to handle multiple tasks concurrently, prioritize work, and meet tight deadlines.
Ability to work independently while actively engaging in a team environment.
Excellent written and verbal communication skills and ability to communicate effectively with diverse University constituents and external licensees and partners.
Advanced skills with Microsoft Suite, word processing, spreadsheets, and database systems.

Nice To Haves

Intellectual property-related work experience.
Experience with regulations governing technology and iEdison government reporting requirements.

Responsibilities

Manage compliance with federal and state regulations and industry-sponsored agreements to ensure University rights and obligations are met.
Update the iEdison government reporting system to support compliance with federal regulations.
Contact inventors to gather reporting information, including grant numbers, and communicate with licensees to obtain information needed for timely and accurate reporting.
Work with the Manager of Technology Transfer and OEIP’s Financial Analyst to develop and implement efficient processes for managing IP-related agreement compliance.
Maintain electronic and hard-copy files for IP-related agreements and manage associated data and information.
Review and analyze information, data, and reports, verify accuracy, and use the information to develop key performance indicator reports for stakeholders and partners.
Manage record-retention processes and matters for the Technology Transfer Office.
Review patent prosecution and maintenance invoices for accuracy with the Technology Transfer Office team and Financial Analyst; redirect invoices to other cases, matters, or licensees as needed.
Process annuity payments in IPRIS according to instructions.
Enter agreement records into the IP management system and keep records accurate and up to date.
Create obligation records and alerts to track payments, milestones, royalty reports, and other obligations.
Review and track agreement activities and obligations, communicate outstanding obligations to appropriate internal and external parties, and help ensure compliance with agreement terms and policies.
Record, track, and maintain current information on IP-related revenue obligations, coordinating with the Financial Analyst on invoicing when required.