Technology Procurement Specialist

UNITED NETWORK FOR ORGAN SHARING•Richmond, VA

About The Position

We are seeking a detail-oriented and strategic Procurement Specialist with a focus on technology purchases to join our team. This role is responsible for sourcing, negotiating, and purchasing hardware, software, and IT services to support the organization’s technological needs. The ideal candidate will have a strong understanding of IT procurement processes including issuing Requests for Proposals (RFPs) and other bid instruments, contract negotiations, developing SLAs, managing supplier performance, and supporting metrics development for IT from the Procurement department. Other responsibilities include processing orders, competitive quoting, contract negotiation/renewal, and contract administration for categories outside of IT

Requirements

5+ years of experience in procurement, with a focus on IT or technology sourcing.
Strong knowledge of IT hardware, software, cloud services, telecommunications, and licensing models.
Experience with procurement systems.
Excellent negotiation, communication, and analytical skills.
Ability to manage multiple priorities in a fast-paced environment.
Fulfillment and logistics
Supplier management

Nice To Haves

Experience with purchasing for a non-profit organization
Experience in enterprise-level IT procurement
Familiarity with cybersecurity, data privacy, and compliance standards
Effective and professional written and oral communication skills
Customer centric with well-developed business acumen
Ability to exercise independent judgment in decision-making
Ability to multi-task and handle numerous assignments simultaneously
Excellent problem-solving skills
Ability to work independently
Attention to detail

Responsibilities

Procurement Strategy & Execution for IT Purchases
Manage end-to-end procurement process for IT-related goods and services including telecommunications including bidding and supplier qualification.
Work with IT to ensure renewals are completed on time or contracts are terminated appropriately.
Ensure upcoming autorenewals are identified well in advance and business owners notified.
Collaborate with IT to define requirements and ensure alignment with business goals.
Develop and implement sourcing strategies to optimize cost, quality, and delivery.
Collaborate with the IT department to support the development of the IT Asset Management process.
Supplier Management
Identify, evaluate, and maintain relationships with technology suppliers and service providers.
Support Relationship Managers in developing supplier assessments and performance reviews.
Attend and participate in Annual Supplier Performance Reviews.
Act as an escalation point for supplier performance issues.
Contract & Compliance
Draft, review, and manage technology procurement contracts and licensing agreements in partnership with legal resources.
Negotiate pricing, terms, and service level agreements (SLAs).
Ensure compliance with internal policies, budget constraints, cybersecurity and privacy policies and regulatory requirements.
Maintain accurate procurement records and documentation.
Market & Trend Analysis
Stay informed about market trends, emerging technologies, and pricing benchmarks.
Provide insights and recommendations to stakeholders on cost-saving opportunities and innovations.
Process Improvement
Provide input and support for improvement to the procurement processes and tools to enhance efficiency and transparency.
Collaborate with IT on ways to improve processes between the two organizations.
Support digital transformation initiatives.