Technology Procurement Coordinator

JLL • Columbus, OH

1d • $55,000 - $85,000 • Onsite

About The Position

As the Technology Procurement Coordinator for JLL’s Global Real Estate team, you will provide administrative and coordination support for technology vendor and license management operations. Working under moderate supervision, you will help maintain a portfolio of more than 13 specialized real estate and workplace technology platforms, support internal stakeholders with day-to-day procurement activities, coordinate vendor communications, and help ensure compliance documentation is complete and accurate. The position offers practical experience in vendor management, technology procurement, and enterprise compliance while contributing to the organization’s workplace technology operations.

The role is on-site in Chicago, Illinois; Columbus, Ohio; New York, New York; or Plano, Texas. It does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship. Applications are accepted on an ongoing basis until a candidate is identified.

Requirements

• 1–3 years of experience in administrative support, procurement coordination, or vendor management, with demonstrated ability to handle multiple tasks and follow established processes.
• Strong organizational and time-management skills, including attention to detail in record maintenance, deadline tracking, and follow-up.
• Comfort using business software and enterprise systems, including Microsoft Office Suite (Excel, Word, and Outlook), and ability to learn procurement platforms and license management tools.
• Effective written and verbal communication skills for professional interactions with internal stakeholders and external vendors by email, phone, and virtual meetings.
• Process-oriented approach, willingness to follow documented procedures and ask clarifying questions, and ability to escalate issues appropriately.
• Customer-service approach to supporting internal clients, responding promptly to inquiries, and maintaining positive working relationships across teams.
• Ability to work under moderate supervision, take initiative on routine tasks, and seek guidance on complex or unfamiliar situations.
• Authorization to work in the United States without visa sponsorship.

Nice To Haves

• Experience with procurement or contract management systems such as Ariba, Coupa, or similar enterprise platforms.
• Basic understanding of software licensing or interest in learning about enterprise technology agreements and subscription management.
• Previous work in financial services, corporate real estate, or regulated industries, with exposure to multi-step approval processes and documentation requirements.

Responsibilities

• Maintain license inventory records across multiple technology platforms, update records based on end-user requests, and prepare purchase order documentation for supervisor review.
• Support vendor onboarding by collecting required documentation, scheduling coordination meetings, and tracking completion across internal teams, including Sourcing, the Vendor Management Office, and Third Party Oversight.
• Submit country-specific vendor onboarding requests to Third Party Oversight teams and monitor approval status for global technology deployments.
• Provide administrative support for Ariba contract workspaces, including setup assistance and document uploads, and coordinate basic vendor invoicing under guidance from senior team members.
• Coordinate basic technical vendor setup tasks, including gathering SSO requirements, submitting security entitlement requests, and tracking access provisioning.
• Act as the initial point of contact for routine vendor support requests, triage license questions, log technical issues, and escalate complex matters to appropriate team members or vendors.
• Register technology pilots, track proof-of-concept initiatives, complete required forms, maintain status spreadsheets, and follow up on pending security and compliance approvals.
• Submit domain whitelisting requests for new technology implementations and coordinate with security teams to track approval progress.
• Support application onboarding coordination by gathering documentation, scheduling meetings, and tracking deployment milestones for software releases with the GRE Technology team.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid Time Off and Company Holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health.
• Professional development opportunities and pathways for advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed