Technology & Facilities Specialist

Systems Unlimited • Iowa City, IA

22d • Onsite

About The Position

If you have a desire to make a genuine difference in the lives of others, Systems Unlimited is the place to be! As the Technology & Facilities Specialist you will provide administrative support across three functional areas: IT, Fleet Management (vehicles), and Facilities Management (buildings). This role is essential for maintaining the smooth and efficient operations of these departments, requiring strong multi-tasking abilities, excellent communication skills, and a proactive approach to problem-solving. Systems is currently looking to hire a Technology & Facilities Specialist to support all of our services areas in Eastern Iowa.

Requirements

• Must hold a valid driver's license, and maintain a driving record that is acceptable from a risk management perspective. You will also be expected to support at work sites, which may involve the ability to climb stairs and lift items up to 50 lbs.
• Success in this role means staying organized and keeping track of many tasks to help the IT and Fleet & Facilities functions run efficiently.
• A successful Technology & Facilities Specialist will consistently ensure administrative processes are executed with accuracy and timeliness.
• They will be proactive and maintain a high level of organization.
• Must be proficient in the Microsoft Office Suite.
• Must be able to work independently, and be able to clearly communicate with vendors, tenants and co-workers.

Nice To Haves

• Prior experience overseeing vehicle and/or property maintenance preferred but not required.

Responsibilities

• Assist with the administrative tasks that keep the IT department running smoothly.
• Process purchase orders and invoices for IT hardware, software, and services.
• Help to coordinate and organize IT projects.
• Track and organize vendor contracts, service agreements, and warranties.
• Monitor and report on IT ticket system (e.g. collect data on ticket response time).
• Assist with the administrative tasks that keep Fleet Management running smoothly.
• Maintain comprehensive and up-to-date records for all company vehicles, including registration, insurance, and maintenance history.
• Schedule routine maintenance, inspections, and necessary repairs with external vendors and internal staff.
• Process and reconcile invoices related to fleet operations (fuel, repairs, parts, etc.).
• Assist with the administrative tasks that keep Facilities Management running smoothly.
• Serve as the primary administrative contact for facilities-related vendors (e.g., cleaning, HVAC, supplies, landscaping, snow removal).
• Schedule and track routine facilities inspections and maintenance visits.
• Support the management of maintenance requests, coordinating solutions with appropriate personnel.
• Assist with logistical coordination for house and office moves.
• Maintain a centralized lease tracking system that includes lease dates and tenant information.
• Prepare and review lease renewal documents.
• Track agency assets, retire unusable items, and help plan for their replacement.
• Maintain confidentiality, attend meetings, complete tasks on time, use basic math and timekeeping skills, and support site needs.
• Serve on the agency's Safety and Risk Committee.
• Completes other duties as assigned.

Benefits

• 401(k) with up to 4% company match.
• Company-paid life insurance and long-term disability insurance.
• Affordable health, vision, and dental options that provide great coverage.
• Company-paid life and long-term disability coverage.
• Flex plans for medical and daycare expenses
• Excellent paid time off package that starts at 3.5 weeks of PTO per year (increases after two years of service)
• Nine paid holidays
• SUI is a Public Student Loan Forgiveness program (PSLF) qualified employer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees