Technical Editor & Proposal Support Specialist

Weston Solutions•Portland, OR

3d•Remote

About The Position

Weston Solutions, Inc. is seeking a Technical Editor & Proposal Support Specialist to serve as a key quality resource for the EHS team. This role is crucial for ensuring that client-facing deliverables, including reports, proposals, and presentations, are accurate, professionally formatted, and consistent. The specialist will be responsible for reviewing and refining documents created by technical staff to enhance clarity, consistency, and overall presentation quality. This position plays a vital role in the final preparation of documents before submission, supporting both Business Development (B&P) and internal (URG) workstreams. Success is defined by the ability to deliver high-quality, error-free documents, maintain consistency in formatting and branding, improve usability through effective template management, manage multiple deadlines in a dynamic environment, and proactively identify and correct errors in complex, multi-author documents.

Requirements

Advanced proficiency in Microsoft Word, including styles, templates, document formatting, and management of complex, multi-author documents.
Strong proficiency in Microsoft PowerPoint and Excel.
Strong technical editing and document quality skills.
Excellent grammar, punctuation, and written communication skills.
High attention to detail with a strong quality-focused mindset.
Ability to manage multiple deadlines and work effectively in a fast-paced environment.
Strong organizational and document management skills.
Ability to work collaboratively across teams and support multiple stakeholders.
Bachelor’s degree in communications, Technical Writing/English, Engineering, Environmental Sciences, or related field.
5+ years of experience supporting proposals and technical deliverables in consulting, engineering, or professional services environments.
Experience developing and maintaining Word and PowerPoint templates for professional use.

Nice To Haves

Experience working with multi-author technical documents.

Responsibilities

Edit and format complex, multi-author technical documents to ensure clarity, consistency, and high-quality presentation.
Review reports, proposals, and presentations for grammar, formatting, accuracy, and overall document quality.
Identify formatting inconsistencies, errors, and areas for improved clarity and coordinate updates with authors as needed.
Perform final quality checks prior to submission to ensure documents are complete, accurate, and professionally formatted.
Apply advanced Microsoft Word functionality—including styles, templates, section breaks, headers/footers, and complex formatting—to ensure consistent, polished deliverables.
Format reports, proposals, and PowerPoint presentations in alignment with Weston and client-specific standards.
Ensure consistency in formatting, branding, document structure, and usability across all deliverables.
Integrate and format content from multiple contributors into cohesive, client-ready documents.
Develop and maintain standardized, well-structured, and user-friendly templates for reports, proposals, and presentations.
Apply Word and PowerPoint design elements (styles, themes, layouts, master slides, automated tables, headers/footers) to improve efficiency and consistency.
Update templates as needed to support team consistency and reduce formatting effort for technical staff.
Leverage advanced Word and PowerPoint features to improve document usability and formatting efficiency.
Coordinate with the graphics team and support integration of visuals within documents and presentations.
Review visuals for consistency, formatting, and alignment with document standards.
Ensure figures, tables, and graphics are properly formatted and aligned within final deliverables.
Maintain organized document storage, including folder structures, version control, and file naming conventions.
Ensure final deliverables are properly labeled, complete, and accessible for future reference.
Support consistent document management practices across project teams.
Collaborate with project managers, proposal teams, and technical staff to support document quality and consistency.
Provide feedback to contributors on formatting, clarity, and quality expectations.
Support continuous improvement of templates, formatting standards, and document processes.