Team Leader - Proposals and Contracts Administration

Johnson Controls Federal Systems•Huntsville, AL

3d•$85,000 - $125,000•Onsite

About The Position

We are seeking a Contracts and Proposal Team Leader to join our federal team at our Huntsville, AL location. Reporting in to the Site Manager, this role serves as a Lead role for the Huntsville Proposal Department and our Proposal Specialists providing guidance and instruction to the overall proposal team regarding proposals, tracking, bookings, and file maintenance. At Johnson Controls, we support our nation’s most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.

Requirements

Experience working with the administration of federal government proposals and contracts
Working knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS)
Strong verbal and written communication skills with the ability to write clear and concise communications
Strong technical proficiency working with Microsoft Office Suite (Word, Excel, Teams, etc)
Strong organization skills with the ability to collect, organize, and distribute large amounts of data and documentation

Nice To Haves

Proficiency working with Adobe Professional, Salesforce, Procore, Sharepoint, and other similar sites.
Experience working with AI tools for processing of proposal and contracts related tasks
Experience working with contracts administration, subcontracts, proposal administration, corporate buying, procurements, or a related field.

Responsibilities

Serve as one of the main interfaces between the Government and internal personnel as required to support RFP submission follow-up, questions and correspondences
Receive, distribute, and tracking all RFP's released from the Corp of Engineers (COE) for the MATOC and SATOC contracts and third party contacts as directed.
Receive and track all amendments, changeorders, notification, and discussion letters released for RFP’s on to the Huntsville data drives, Salesforce, Procore, and Huntsville SharePoint site
Performing quality reviews of all RFP’s and ECP/ECO’s prior to submission to the Government. This includes verifying pricing information, quotations from subcontractors, CLIN structures, dates, labor rates and templates
Receiving, Distributing and Tracking all new Awarded Task Orders and Modifications from the Government agencies for contract
Receiving and Tracking all CURE Notification’s, NTP’s, NOI’s, Close-outs and Correspondence Letter’s release for active contracts
Distribution of the above RFP’s, amendments, awards, and other documentation to the field teams; Regional Managers, Sales and Account Executives, Proposal teams, Cybersecurity teams, Safety teams, Huntsville Site Managers, FSO’s, Operations Managers, and Program Managers
Review all awarded Task Orders and Modifications prior to booking assuring that all cost are properly allocated
Tracking of new Awards and Modification per contract vehicle for monthly and yearly reporting
Create and manage the file folder structures and naming conventions on the internal Huntsville server, Huntsville Database, and the Operations Working SharePoint Site in preparation of the upcoming new RFP’s for contracts
Create and maintain the Contract templates, Task Order templates, and RFP proposal file folders on the internal servers
Update and maintain Excel the pricing estimates required for the MATOC and SATOC contracts.
Produce weekly reports providing a status of proposals produced, delivered, Quantity of Services Order, submitted questions, Awards Booked, etc
Year-end reporting providing Win-Loss status of new proposals for the fiscal the year; Wins, No Bids, Canceled, Deferred and Losses per contract vehicle, secured bookings, etc
Perform other related proposal and contracts administration duties as required