Team Assistant, Middle Market

AXA•New York, NY

18h•$70,200 - $116,600•Onsite

About The Position

As a key member of the Middle Market organization, you will provide dedicated administrative support to the Chief Underwriting Officers, ensuring smooth day-to-day operations and enabling them to focus on strategic priorities. Your organizational skills and attention to detail will be vital in managing travel, expense reporting, and a variety of ad hoc administrative tasks. You will be a proactive team player, maintaining high standards of professionalism and confidentiality while supporting the leadership team.

Requirements

Robust organizational skills with the ability to prioritize and manage multiple tasks efficiently.
Experience managing travel arrangements, expense reports, and general administrative functions.
Excellent communication skills, both written and verbal, with a professional demeanor.
Proactive mindset, able to anticipate needs and act independently with minimal supervision.
High level of discretion and confidentiality handling sensitive information.
Tech-savvy with proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
Positive attitude, team-oriented, with a “can-do” approach to support the executive team.

Responsibilities

Coordinate complex travel arrangements including flights, hotels, transportation, and dining reservations.
Prepare detailed travel itineraries and ensure all logistical details are aligned.
Prepare, review, and submit expense reports for the CUOs and other team members.
Track and reconcile expenses, ensuring compliance with company policies.
Assist with invoice processing and vendor payments.
Manage calendars, schedule meetings, and coordinate logistics for internal and external engagements.
Prepare and distribute meeting agendas, materials, and follow-up items.
Take meeting minutes, draft summaries, and track action items.
Support the team with various administrative projects, including preparing presentations, reports, and communications.
Assist with event planning and coordination for team meetings, town halls, and off-site gatherings.
Act as a point of contact for internal and external stakeholders, fostering positive relationships and ensuring timely communication.
Maintain organized files and documentation, ensuring easy retrieval and accuracy.
Support with reporting and data entry as needed.