Team Administrator, New Zealand Embassy, Washington DC

Ministry of Foreign Affairs and Trade•Washington, DC

7d•$46,888 - $63,436•Onsite

About The Position

Seeking a highly organised and proactive Team Administrator to join the team in the fascinating and fast-paced US capital. This is an energetic and motivated administration all-rounder role, looking for an opportunity to utilise organisational and multitasking skills, strong customer focus and attention to detail to provide general support to the team. Based at The New Zealand Embassy in Washington DC, this is a full-time position.

Requirements

Excellent attention to detail
Strong organisational and multitasking skills
Strong achievement and delivery focus to meet high standards and deadlines as well as a commitment to continuous process improvement
Strong customer focus and some experience with managing external service providers and suppliers.
Excellent written and verbal communication skills.
Personal integrity, discretion and an honest and ethical approach; strict observance of the Code of Conduct
The successful candidate must have the right to live and work in the United States.
You must be a New Zealand Citizen or hold a New Zealand residence class visa and be able to obtain and maintain a ‘Restricted’ New Zealand Government Security clearance.

Nice To Haves

Preferably at least two years’ experience in a general administration role

Responsibilities

Providing administration support to two teams, including coordinating and arranging travel, arranging meetings, assisting with events, processing payments and expenses, and assisting with drafting communications.
Administering the Embassy’s insurance scheme for medical and dental cover, including liaising with providers and responding to staff queries about claims and eligibility.
Responding to general enquiries received by the Embassy and covering reception when the Receptionist is on breaks or on leave.
Backing up the Consular Adviser to provide consular guidance and help to New Zealanders when the Adviser is away or when rostered on the Embassy’s after-hours duty roster.