Teacher Education Program: Field Placement Assistant

University of Wisconsin Stout•Eau Claire, WI

2d•Onsite

About The Position

A full-time university staff position is available in the Teacher Education Program Office beginning in September/October 2026. The working title for this assignment is Field Placement Assistant with an official title of Administrative Assistant III. This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be based on qualifications and experience.

Requirements

Excellent organization, communication, and customer service skills
ability to create a warm and welcoming environment for our students, faculty and partners
strong interpersonal and collaboration skills to interact effectively with administrators, faculty, staff, students, visitors, and community partners
demonstrated verbal and written communication abilities
knowledge of or desire to learn Qualtrics, BP Logix, CampS, WorkDay and other commonly-used university applications
advanced knowledge of Microsoft Office (Word, Excel, Outlook) to organize meetings, communicate effectively, generate a variety of documents, and maintain records
ability to learn the Teacher Education Program database
ability to learn new systems, software, and processes quickly
ability to conduct tasks professionally and confidentially
ability to multi-task and work efficiently and effectively
ability to supervise and train student workers
ability to be flexible and work collaboratively as part of a team serving all of the Teacher Education programs including Department Chairs, the Coordinator of the Teacher Education Program, the Certification Officer, and the Field Placement Coordinator
ability to work independently on tasks with minimal supervision
commitment to equity, diversity, and inclusivity

Nice To Haves

Bachelor’s degree
knowledge of UW-System processes
demonstrated commitment to support and enhance the diversity and cultural and global awareness of students, faculty, and staff

Responsibilities

Develop, implement and maintain, in collaboration with others in the Teacher Education Program office, the comprehensive data management system for the Teacher Education Program
Manage, in collaboration with others in the Teacher Education Program Office, the database including data entry, document generation, and reports.
Develop and prepare materials, forms, lists and tools to assist with making field placements in collaboration with others in the Teacher Education Program Office.
Manage, enroll and troubleshoot the required supervision training for cooperating teachers in coordination with the Director of Teacher Education.
Collect, organize and communicate data for any required Federal or State reporting purposes.
Develop and maintain the Teacher Education Program master schedule.
Process, track and communicate all travel and travel expense reports.
Assist with communications to schools, cooperating teachers, principals and other community partners.
Assist in making placements
Serve as point of contact for information for students, faculty, staff, and school partners regarding the Teacher Education Program.
Prepare and distribute necessary forms and materials.
Organize events and communications for the Teacher Education Program.
Assist all Teacher Education Program stakeholders with communication needs including collaborations, field placements, teacher availability and critical needs areas.
Supervise and train student workers
Manage, maintain records and communicate to students and the grant coordinator regarding the Rural School Teacher Talent Grant (Rural Stipend)
Other duties as assigned.
Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
Prepares and audits complex records, edits documents, and reviews work done by others