Secretary-Teacher Education Institute

Bethune-Cookman University•Daytona Beach, FL

10d•Onsite

About The Position

The TEI Institute Secretary provide support to Teacher Education Program as it relates to assisting the TEI Coordinator and Assessment Coordinator with facilitating program goals. The following list is representative of the duties and responsibilities of a Teacher Education Institute Secretary. Duties and responsibilities are subject to modification at the discretion of the supervising Teacher Education Coordinator and Chair of the School of Education.

Requirements

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Dependability and Punctual - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
The candidate should hold a high school diploma and have exposure to undergraduate level education courses.

Nice To Haves

An individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skills, dispositions, and/or ability required.
The candidate should have a minimum of 2 years of office administration experience.
The candidate must have knowledge of computers and software programs such as word processing and spreadsheets.
The candidate must have knowledge of educational programs and demonstrate strong organizational skills, as well as effective oral and written communication.

Responsibilities

Maintain regular working hours Monday-Friday 8:00 am-5:00 pm with some evening and weekend hours as required.
Maintain an accurate knowledge of all procedures and policies for all programs in the College of Education and Teacher Education Programs (Elementary Ed., ESE, PE, and Secondary Education Majors).
Schedule and manage appointments for the Coordinator of the Teacher Education Institute.
Organize and maintain a filing system for all administrative records and forms and reports for the office of the Coordinator of the Teacher Education Institute.
Record and prioritize all phone messages and emails for the administration of the office of the Coordinator of the Teacher Education Institute.
Maintain an appointment calendar for the Coordinator of the Teacher Education Institute.
Create an electronic file of all correspondence and reports prepared by the offices of the Coordinator of the Teacher Education Institute.
Prepare all agendas for all meetings held by the Coordinator of the Teacher Education Institute.
Take minutes at all faculty meetings led by the Coordinator of the Teacher Education Institute.
Assist the Assessment Coordinator with taking minutes for Assessment Meetings.
Maintain an electronic file of agendas and minutes.
Maintain an electronic and hard copy file of all course schedules, rosters, textbook orders, syllabi, vita, grades, and final exams for the courses taught by the Coordinator of the Teacher Education Institute each semester.
Assist TEI Coordinator in managing EDM 380 Professional Seminar.
Prepare all reports for the Coordinator of the Teacher Education Institute. (Retention Grant, Annual Plans, Budgets, Accountability Reports, etc.)
Maintain an electronic file of all communications from the Florida Department of Education on State Mandates for teacher certification and Continuing Program approval.
Maintain files on all students and all testing reports for TEI Coordinator.
Maintain files on students and procedures for all field experience placements in Practicum A, B, and internships and school contracts.
Maintain file of correspondence with county school personnel.
Organize and prepare for the Student Teacher Reception for all stakeholders each semester.
Maintain a chronological notebook of an annual tickler file for all annual activities and responsibilities.
Collaborate with the Assessment Coordinator to verify credentials of teacher candidates for Admission to Upper Division, Student Teaching, and Graduation.
Assist the Assessment Coordinator in the collection and maintenance of Annual Assessment data.
Assist the Assessment Coordinator in the compilation of data for Teacher Education Program evaluation reports for College of Education and the University.
Provides administrative support to the Coordinator of the Teacher Education Institute (TEI) in the administration of the LiveText Assessment software.
Maintain a database of students for statistical and demographic purposes.
Creates courses, faculty rosters and student rosters in the assessment software, LiveText, and creates the documents and forms needed to complete student assessments.
Exemplary knowledge in Microsoft Office Suites, especially Word, Excel, and Access and the ability to use specialized software applications with training.
Complete other assignments under the supervision of TEI Coordinator and Dean of the School of Education.