Tax Administrative Coordinator

Magone & Company•Parsippany, NJ

10d

About The Position

At Magone & Company, exceptional client service depends on more than accurate tax returns—it requires thoughtful coordination, clear communication, and attention to every detail. As we continue to grow, we’re seeking a highly organized, technology-comfortable Tax Coordinator to support our tax and assurance professionals throughout the client engagement lifecycle. From organizing tax documents and coordinating e-filings to monitoring deadlines, communicating with clients, and assisting with financial statements, you’ll play an essential role in keeping our work accurate, timely, and moving forward. If you enjoy creating order, solving problems, working with clients, and being the person others rely on to keep important details from falling through the cracks, we’d love to meet you. As our Tax Coordinator, you’ll serve as a central point of contact for clients and professional staff. You’ll help coordinate tax filings, government notices, client communications, billing follow-up, engagement workflows, reporting deadlines, and financial-statement production. This is an opportunity to gain broad experience across tax, assurance, client service, billing, and firm operations—not simply perform routine administrative work.

Requirements

Exceptional attention to detail and a strong commitment to accuracy and confidentiality
Excellent organizational and time-management skills
The ability to manage competing priorities in a deadline-driven environment
Clear and professional written and verbal communication skills
A responsive, client-service-oriented approach
Strong proofreading skills and the ability to identify formatting, spelling, and numerical inconsistencies
Comfort learning and working across multiple technology platforms and document portals

Nice To Haves

Experience in a CPA firm, accounting environment, professional-services firm, or administrative client-service role preferred

Responsibilities

Deliver responsive client service by coordinating communications, document requests, engagement updates, and follow-up
Support tax operations, including document collection, e-filing, tax notices, workflow tracking, and deadline management
Assist with accounts receivable by processing invoices and payments and following up on outstanding balances
Support client onboarding through meeting coordination, proposals, engagement letters, and workflow setup
Assemble, proof, distribute, and securely maintain tax returns, financial statements, and client records
Provide administrative and operational support to help the firm work efficiently and meet client commitments