Talent & PR Operations Coordinator

Real Soft•Culver City, CA

1d•Hybrid

About The Position

Become a key part of the Influencer & Talent team, supporting the execution of high-volume influencer and celebrity partnerships for Schwarzkopf Professional. This role plays a critical part in ensuring all contracted deliverables are executed accurately, on time, and in alignment with brand, PR, and social priorities. The Talent & PR Operations Coordinator is an execution-focused role responsible for managing the operational details behind influencer and celebrity programs, enabling Talent Managers to focus on relationship ownership and strategic growth.

Requirements

2–4+ years of experience in influencer marketing, talent coordination, social media, PR coordination, or project management.
Strong organizational and time management skills with the ability to manage multiple deliverables simultaneously.
Excellent written and verbal communication skills, with confidence interacting with talent, agents, and internal teams.
Working knowledge of social media platforms including Instagram, TikTok, and emerging channels.
Experience tracking deliverables, managing calendars, and working with spreadsheets or project management tools.
Detail-oriented with strong follow-through and accountability.
Ability to thrive in a fast-paced environment with shifting priorities and deadlines.
Collaborative mindset with a solutions-oriented approach to problem solving.

Nice To Haves

Degree in marketing, communications, or a related field preferred.

Responsibilities

Support the execution of influencer and celebrity partnerships by managing day-to-day operational tasks tied to contracted deliverables.
Track and manage service day usage, PR deliverables, and social deliverables across influencer and celebrity contracts, ensuring accuracy and compliance.
Maintain detailed trackers and calendars to monitor deliverable status, deadlines, and proof of performance.
Coordinate scheduling, logistics, and follow-ups with talent, agents, and internal stakeholders to ensure timely execution of commitments.
Support execution of one-off PR and talent opportunities (e.g., sponsorships, broadcast moments, red carpet activations) by coordinating required pieces and ensuring timely payment and execution.
Support PR deliverables including interviews, salon appointments, quotes, and testimonials by coordinating schedules, briefing requirements, and follow-through.
Manage social deliverable timelines across platforms, tracking content submissions, approvals, revisions, and posting confirmation.
Partner closely with Social, PR, Events, and Brand teams to align execution with broader campaign priorities and timelines.
Assist with operational logistics including travel coordination, product shipments, gifting, and event preparation as needed.
Support invoice processing, documentation, and reconciliation tied to influencer and talent execution.
Provide regular status updates to Talent Managers, flagging risks, delays, or execution issues early.
Continuously maintain organized systems and processes to improve efficiency and reduce execution friction.