Talent Operations Coordinator
About The Position
As a Talent Operations Coordinator, you will thrive in a fast-paced, multifaceted, and collaborative environment, supporting multiple recruiters across Talent Operations. Your ability to adapt to shifting priorities and manage high-volume workloads is crucial. Candidates must demonstrate discretion with confidential personnel information and possess a strong commitment to operational excellence. This role requires the formation of effective working relationships with team members to optimize the recruiting process and assure a compliant hiring experience. If you are driven, detail-oriented, and committed to delivering operational results, we invite you to apply. This position is hybrid, combining remote work and in-person collaboration at the Oakland General Office 1-3 days per week, depending on business requirements. Our work in Talent Operations may require your flexibility in working hours to accommodate business needs. This may include working Saturdays, on occasion.
Requirements
- High School or GED-General Educational Development-GED Diploma
- 3 years of administrative or clerical experience, with a strong preference for prior experience in recruitment coordination or talent operations.
Nice To Haves
- Knowledgeable of the Recruiting Lifecycle process
- Competency in attracting and selecting the best talent to meet current and future business needs
- Competency in building partnerships and working collaboratively with others to meet shared objectives
- Competency in gaining the confidence and trust of others through honesty, integrity, and authenticity
- Competency in planning and prioritizing work to meet commitments aligned with organizational goals
- Competency in anticipating and adopting innovations in business-building digital and technology applications
- Ability to identify problems and review related information to develop and evaluate options and implement solutions as needed to perform at the job level
- Competency in making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
- Competency in relating openly and comfortably with diverse groups of people
- Competency in developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
Responsibilities
- Follows established processes and procedures to complete complex tasks in a fast-paced environment.
- Maintains information in the applicant tracking system. Performs process and compliance audits ensuring all applicants are properly captured and tracked.
- Schedules in-person and online interviews between recruiters, hiring leaders, interviewers, and candidates. Coordinates travel for candidates when needed and processes travel expense reimbursements.
- Proactively and positively responds to candidate queries, concerns, and needs.
- Demonstrates appropriate discretion when interacting with Recruiters, Candidates, Hiring Leaders, Corporate Security, HR Solutions Center, Relocation, DOT and Legal. Regularly handles highly sensitive, confidential information and PII.
- Accurately and appropriately report on information gathered, when needed. Secures required recruiting related documentation from the candidate and for internal purposes.
- Manages on-boarding activities, inputting candidate information into Company systems, and coordinates background checks.
- Manages pre-employment screening results in partnership with Corporate Security and the background screening vendor.
- Follows standard procedures to handle candidate disputes and issue resolution. Manages the Standard Rescind procedure.
- Participates in project and process improvement initiatives.
- Runs periodic reports and delivers to recruiters as requested.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
